Receptionist/Administrative Assistant

Eide Bailly LLP•Los Angeles, CA

11d•Onsite

About The Position

The Receptionist/Administrative Assistant works in the Woodland Hills, California office and provides front-desk and general administrative support. The role answers and directs telephone calls, greets visitors, maintains reception and shared office spaces, handles mail and deliveries, manages UPS and FedEx activity, and orders and prepares office supplies and group lunches. The position also completes projects assigned by the Office Administrator, supports general administrative tasks and office equipment issues, and assists with Tax Engagement Letters as time permits. The role requires timely, accurate work, professional conduct, client confidentiality, and the ability to work in a high-volume, fast-paced environment, independently and as part of a team. The position requires a high school diploma and at least five years of receptionist or administrative support experience. Public accounting administration experience is preferred. The position is in office, requires willingness to work overtime, and includes prolonged standing and sitting, some bending, stooping, and stretching, and lifting up to 20 pounds. Applicants must be authorized to work in the United States now or in the future without visa sponsorship.

Requirements

High school diploma.
Five or more years of receptionist or administrative support experience.
Willingness to work overtime.
Strong written and verbal communication skills.
Ability to maintain strict client confidentiality and professional standards.
Ability to multitask and meet deadlines in a high-volume, fast-paced work environment.
Ability to collaborate with a team and work independently with limited supervision.
Proficiency with Microsoft Excel, including creating spreadsheets, data entry, basic formulas, and worksheet formatting.
Proficiency with Microsoft Word, including formatting, creating tables, using headers and footers, and mail merge.
Proficiency with DocuSign, including creating, sending, and tracking documents for e-signature.
Proficiency with Adobe Acrobat, including creating, editing, and commenting on PDFs.
Proficiency with Microsoft Outlook and Teams.
Must be authorized to work in the United States now or in the future without visa sponsorship.
Ability to perform prolonged standing and sitting, some bending, stooping, and stretching, and lift 20 pounds.

Nice To Haves

Experience in public accounting administration.

Responsibilities

Answer telephone calls professionally and direct callers to the appropriate personnel or department.
Maintain, stock, and organize the reception area, conference rooms, and kitchen for clients and staff.
Greet and assist clients and visitors when they arrive at the office.
Review, sort, and route incoming mail; ensure outgoing mail has proper postage and is picked up.
Maintain an activity log for client drop-offs and pick-ups.
Manage UPS and FedEx activity.
Manage office deliveries through the front and rear doors, if applicable.
Order office supplies and group lunches as needed, and stock and set them up.
Complete projects assigned by the Office Administrator, including memos, letters, and reports.
Assist with general administrative tasks, including copying and faxing.
Assist with office equipment issues, reporting, and resolution.
Assist with Tax Engagement Letters as time permits.
Ensure assigned projects are completed accurately and on time.