Administrative Assistant/Receptionist

Corgan•Orlando, FL

9d•Onsite

About The Position

Corgan is recruiting an Administrative Assistant/Receptionist for its Orlando team. This is a full-time, in-office role supporting reception, administration, facilities, office events, and day-to-day team needs. The position helps maintain a clean, organized, and welcoming workplace and provides a professional experience for employees, clients, visitors, vendors, and suppliers. The role requires physical presence at the assigned office Monday through Friday during standard business hours, with occasional schedule flexibility for early meetings or after-hours events. Regular, reliable on-site attendance is an essential function. The successful candidate is organized, detail-oriented, service-minded, personable, adaptable, and comfortable managing competing priorities. The role offers opportunities for personal and professional growth in a collaborative, supportive office environment.

Requirements

Strong organizational and communication skills, attention to detail, and a can-do attitude.
Ability to multitask, manage competing priorities, and adapt to changing office needs.
Proficient in Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
Personable, engaging, and service-oriented, with an interest in supporting people and creating a positive office experience.
Comfort interacting regularly with employees, clients, visitors, vendors, suppliers, and building management contacts.
Proactive and flexible, and willing to assist with varied office, reception, facilities, and team needs.
Ability to occasionally flex the schedule to support early meetings or after-hours office events.
Ability to work on-site at the assigned office Monday through Friday during standard business hours, with regular and reliable attendance.
Bachelor’s or Associate degree preferred, plus 4+ years of experience, or an equivalent combination of education and experience.

Nice To Haves

Bachelor’s or Associate degree.
Prior experience in a people-facing administrative, office services, or receptionist role.

Responsibilities

Provide flexible day-to-day administrative, reception, facilities, and team support.
Maintain a clean, organized, and welcoming office environment.
Serve as the primary receptionist by greeting visitors, answering the door, directing guests, and providing a professional welcome.
Support visitor procedures, including sign-in/sign-out records, notifications, building access, and badges.
Process expense statements for office leaders and support officer expense reporting as requested.
Provide calendar, travel, and administrative support for designated senior leaders as needed.
Coordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, refreshments, and cleanup.
Keep conference rooms ready before and after meetings, clearing materials and preparing spaces for subsequent use.
Support office calendar needs, including office-wide meetings, events, visitor activities, and community initiatives.
Plan, coordinate, and help set up office-wide social events, Lunch-and-Learns, All Staff Meetings, and other gatherings.
Coordinate local onboarding for new hires, including first-day logistics and orientation to the team and office.
Prepare routine correspondence and administrative documents as requested.
Answer and screen telephone calls and arrange conference calls.
Manage incoming and outgoing mail, courier services, package deliveries, and distribution.
Order, receive, inventory, and restock office, mailroom, supply room, kitchen, pantry, coffee, beverage, and related supplies.
Help maintain kitchens and shared spaces, including operating dishwashers, wiping counters, and restocking supplies.
Coordinate with building management on maintenance requests, building tickets, alarms, loading dock access, and related needs.
Maintain the materials resource library, schedule and greet vendor visits, and catalog, organize, and maintain library materials.
Provide additional administrative support for office meetings, communications, and other day-to-day needs as assigned.