Administrative Assistant/Receptionist

Trilogy Health Services•Louisville, KY

12d

About The Position

Synchrony Health Services provides clinical solutions for senior housing and long-term care, including pharmacy, rehabilitation, and lab services. This position provides administrative and project support, including meeting organization and management, for the senior leadership team. The role also supports employee engagement, company events, marketing and recruiting materials, facility operations, and business resources. Annual Meeting travel requires an overnight stay of at least three nights; other job-related travel is minimal, with overnight stays as necessary.

Requirements

High school diploma or equivalent.
At least two years of administrative or communications experience.
Exemplary computer skills, including knowledge of Microsoft Office Suite products.

Nice To Haves

College graduate or completion of some college classes preferred.
Experience in healthcare, senior living, pharmacy, therapy, or a long-term care environment preferred.

Responsibilities

Provide administrative support to the senior leadership team.
Update and maintain forms, manuals, handouts, presentations, and other documentation to support business needs.
Assist with employee engagement programs, including quarterly ER3 recognition events, Service Awards, birthday and holiday cards, and administration of the STARS recognition program and electronic nominations.
Review, distribute, and monitor the campus start-up form and closure process.
Arrange meetings, locations, rooms, meals, and printed materials for assigned company functions.
Assist with travel arrangements as needed.
Plan and assist with customer appreciation gifts and cards for holidays and other events as directed by senior leadership.
Prepare and ship promotional materials to facilities upon request.
Assist the Synchrony Health Services team with printed materials and handouts for trade shows, internet research, sales targets, and facility information.
Compile and distribute leadership data and reports, including GPTW and LSS results and pillar and quarterly goals.
Update and maintain business resources, including the P: drive, directories, organization charts, and Zoom and Attendify accounts.
Coordinate distribution of recruitment mailers and other recruiting materials.
Create and update spreadsheets and company and employee directories as needed or requested by senior leadership.
Update, print, and distribute marketing materials, including facility-specific brochures and flyers.
Order uniforms, supplies, and business cards, and create name tags as needed.
Prepare, organize, and set up market analysis materials using web research and other data sources.
Conserve company resources by using prudent judgment regarding expenses.
Travel for the Annual Meeting, including an overnight stay of at least three nights; other job-related travel is minimal, with overnight stays as necessary.
Support facilities, departmental goals, and the overall objectives of the Company.
Comply with laws, regulations, and standards of ethical conduct.
Maintain uncompromising levels of cleanliness and safety.
Lead by example and uphold and promote the Company’s culture, vision, mission, and values.