Administrative Assistant / Receptionist

Alliant Engineering•Jacksonville, FL

3d•Onsite

About The Position

Alliant Engineering, Inc. is hiring an Administrative Assistant to support its growing Jacksonville, Florida office. Working directly with the office manager, the successful candidate will provide a broad range of administrative and executive support, help keep office operations organized, and serve as a welcoming front-desk contact for callers and visitors. The role calls for an upbeat, energetic professional who can work independently, prioritize competing tasks, and exercise initiative and sound judgment.

Requirements

At least 2 years of professional Administrative Assistant experience; AEC industry experience is preferred.
High school diploma or equivalent.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks.
Ability to show initiative and exercise good judgment in a growing environment.
Professional communication skills and the ability to interact effectively with employees, clients, visitors, and vendors.
Must be authorized to work for any employer in the U.S. without requiring visa sponsorship now or in the future.

Nice To Haves

Administrative Assistant experience within the AEC industry.
Analytical and problem-solving skills.
Ability to remain calm under pressure while being proactive, resourceful, and efficient.

Responsibilities

Provide office and administrative support to the Office Manager and staff.
Work independently with minimal supervision and guidance.
Compose internal and external correspondence as needed.
Serve as a welcoming point of contact at the front desk and provide routine information and direction to callers and visitors.
Coordinate and prepare materials for conferences, correspondence, appointments, meetings, and telephone calls.
Perform general administrative tasks, including filing, copying, scanning, producing and monitoring reports, and maintaining office records.
Support office operations by ordering supplies, coordinating office maintenance, running errands, and maintaining general office organization.

Benefits

Competitive salary with bonus opportunities.
Profit sharing, ESOP, and 401(k) contribution programs.
Medical plan with HSA contribution, dental plan, and vision plan.
Company-paid life insurance, short-term disability, and long-term disability.
Flexible spending accounts for medical and dependent care.
Wellness programs and competitions.
Annual leave and compensatory time off programs.
Flexible schedules.
Casual work environment.
Paid professional development and training.
Community involvement and charity events.
Employee-focused events, including Lunch & Learns, an office recreation room, and off-site socials.