Administrative Assistant/Receptionist

Synchrony Pharmacy Louisville•Louisville, KY

About The Position

At Synchrony Health Services, the Administrative Assistant/Receptionist provides administrative and project support, including meeting organization and management, for the senior leadership team. The role supports business and facility needs through document and resource maintenance, employee engagement and recognition activities, event and travel coordination, marketing and recruiting materials, reporting, and research. The position also supports facilities and departmental goals and upholds company standards, culture, vision, mission, and values. The role includes travel for the Annual Meeting, with an overnight stay of at least three nights. Other job-related travel is minimal, with overnight stays as necessary. A high school diploma or equivalent is required; a college degree or some college coursework is preferred. At least two years of administrative or communications experience is required. Experience in healthcare, senior living, pharmacy, therapy, or long-term care is preferred, along with exemplary computer skills, including Microsoft Office Suite knowledge.

Requirements

High school diploma or equivalent.
Two or more years of administrative or communications experience.
Exemplary computer skills, including knowledge of Microsoft Office Suite products.

Nice To Haves

College graduate or some college classes.
Experience in healthcare, senior living, pharmacy, therapy, or a long-term care environment.

Responsibilities

Provide administrative support to the senior leadership team.
Update and maintain forms, manuals, handouts, presentations, and other business documentation.
Assist with employee engagement programs, including quarterly ER3 recognition events, Service Awards, birthday and holiday cards, and the STARS recognition program; approve electronic nominations.
Review, distribute, and monitor the campus start-up form and closure process.
Arrange meetings, locations, rooms, meals, and printed materials for company functions.
Assist with travel arrangements as needed.
Plan and assist with customer appreciation gifts and cards for holidays and other events as directed by senior leadership.
Prepare and ship promotional materials to facilities upon request.
Provide printed materials and handouts for trade shows, conduct internet research, and gather sales target and facility information.
Compile and distribute leadership data and reports, including GPTW and LSS results, pillar goals, and quarterly goals.
Maintain business resources, including the P: drive, directories, organization charts, and Zoom and Attendify accounts.
Coordinate distribution of recruitment mailers and other recruiting materials.
Create and update spreadsheets and company or employee directories as requested by senior leadership.
Update, print, and distribute marketing materials, including facility-specific brochures and flyers.
Order uniforms, supplies, and business cards, and create name tags as needed.
Prepare, organize, and set up market analysis materials using web research and other data sources.
Use prudent judgment in expenses and conserve company resources.
Travel to and stay overnight for at least three nights for the Annual Meeting; undertake other minimal job-related travel with overnight stays as necessary.
Support facilities, departmental goals, and the overall objectives of the Company.
Comply with laws, regulations, and standards of ethical conduct.
Maintain uncompromising levels of cleanliness and safety.
Lead by example and uphold and promote the Company's culture, vision, mission, and values.