Administrative Assistant/Receptionist

Corgan • Orlando, FL

4h • Onsite

About The Position

Corgan is recruiting a dynamic Administrative Assistant/Receptionist for its Orlando team. This is a full-time, on-site role in an in-office environment, with the employee physically present at the assigned office Monday through Friday during standard business hours. The position provides day-to-day administrative, reception, facilities, and team support while helping maintain a clean, organized, and welcoming workplace. The successful candidate will be service-oriented, proactive, flexible, and interested in taking on additional responsibilities and developing their expertise.

The role supports office leaders and senior leaders with expense reporting, calendars, travel, and administrative tasks; coordinates meetings, events, and onboarding logistics; and handles reception, communications, mail, supplies, shared spaces, and building-related requests. It also includes maintaining the materials resource library and providing additional office support as assigned. The schedule may occasionally flex to support early meetings or after-hours office events.

Requirements

• Strong organizational and communication skills, high attention to detail, and a can-do attitude.
• Ability to multitask, manage competing priorities, and adapt to changing office needs.
• Bachelor’s or Associate degree preferred, plus 4+ years of experience, or an equivalent combination of education and experience.
• Proficient Microsoft Office skills, including Outlook, Word, PowerPoint, and Excel.
• Personable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experience.
• Comfort interacting regularly with employees, clients, visitors, vendors, suppliers, and building management contacts.
• Proactive and flexible, with willingness to help with varied office, reception, facilities, and team needs.
• Ability to occasionally flex schedule to support early meetings or after-hours office events.
• Physically present at the assigned office location Monday through Friday during standard business hours; regular, reliable on-site attendance is an essential function.

Nice To Haves

• Bachelor’s or Associate degree preferred.
• Prior experience in a people-facing administrative, office services, or receptionist role preferred.

Responsibilities

• Provide flexible day-to-day administrative, reception, facilities, and team support.
• Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors.
• Serve as the primary receptionist by greeting visitors, answering the door, directing guests, and providing a professional, welcoming experience.
• Maintain visitor sign-in/sign-out documentation and coordinate visitor notifications, building access, and badges as needed.
• Process expense statements for office leaders and provide officer expense reporting support as requested.
• Provide calendar, travel, and administrative support for designated senior leaders as needed.
• Coordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, refreshments, and cleanup.
• Keep conference rooms ready before and after meetings, clearing meeting and presentation materials and preparing spaces for their next use.
• Support office-wide calendar needs, including meetings, events, visitor activities, and community initiatives.
• Plan, coordinate, and assist with setup for office-wide social events, Lunch-and-Learns, All Staff Meetings, and other gatherings.
• Support local onboarding coordination for new hires, including first-day logistics and helping employees feel welcomed and oriented.
• Prepare routine correspondence and other administrative documents as requested.
• Answer and screen telephone calls and arrange conference calls.
• Manage incoming and outgoing mail, courier services, package deliveries, and distribution to appropriate staff members.
• Order, receive, inventory, and restock office, mailroom, supply room, kitchen, pantry, coffee, beverage, and related supplies.
• Maintain kitchen and shared spaces, including loading, unloading, and starting dishwashers, wiping counters, and keeping supplies stocked.
• Coordinate with building management on maintenance requests, building tickets, alarms, loading dock access, and related office needs.
• Maintain the materials resource library, including scheduling and greeting vendor visits and cataloging, organizing, and maintaining library materials.
• Provide additional administrative support for office meetings, communications, and day-to-day office needs as assigned.

Benefits

• Corgan promotes work-life balance by removing obstacles and allowing employees to focus on what they love doing inside and outside the office.
• Opportunities for personal and professional growth through skill development, leveraging technology, and communication.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree