Receptionist / Administrative Assistant
HEICO•Hauppauge, NY
•Onsite
About The Position
Seal Dynamics, an HEICO Company, is seeking a Receptionist / Administrative Assistant to serve as the front face of its organization by welcoming visitors to the facility and supporting reception and clerical operations. This is a full-time role, Monday through Friday, from 8:30 a.m. to 5:00 p.m. (37.5 hours per week). The position is based in an office environment.
Responsibilities
- Open and close the reception front lobby.
- Greet visitors and announce their arrival to employees.
- Conduct visitor security checks through Visual Compliance.
- Administer internet access for visitors.
- Manage the main Seal Dynamics phone line during the workday and handle voicemails received before or after hours.
- Distribute or complete customer surveys and other paperwork requests.
- Review the Customer Service mailbox and distribute quotes and emails.
- Prepare invoices for mailing.
- Process outgoing mail and sort and distribute incoming mail.
- Replenish funds electronically for the postage machine monthly.
- Purchase office supplies and manage inventory and stocking.
- Forward electronic invoices to specific customers for Accounts Receivable.
- Assist Human Resources with daily tasks.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
