Administrative Assistant III - Bronx (Bilingual Spanish)

ADAPT Community Network•New York, NY

2h•Onsite

About The Position

Under general supervision, the Administrative Assistant III provides clerical and secretarial support to the Program Director and other staff. The role includes greeting and directing visitors, screening telephone calls, handling correspondence and records, supporting purchasing and office-supply inventory, maintaining administrative files, and assisting with attendance and petty-cash records. The assistant also supports meetings and coordinates information with transportation staff as needed. The position is based in the Bronx and lists bilingual Spanish as preferred. The schedule is Monday through Friday, 8:00 a.m. to 4:00 p.m. Compensation is $18.19 per hour, with industry-leading benefits for full-time employees. ADAPT Community Network provides services to people with developmental disabilities and describes a team culture focused on learning, support, collaboration, and career growth. The organization emphasizes diversity, equity, inclusion, accessibility, and belonging, and states that it is an equal opportunity employer.

Requirements

Ability to read, write, speak, and understand English.
Good interpersonal skills for effective interaction with employees, co-workers, other departments, and outside contacts.
Ability to maintain strict confidentiality.
Ability to work independently and handle multiple tasks simultaneously.
Knowledge of modern office practices and procedures, including business correspondence, record-keeping systems, and office equipment.
Moderate proficiency using a personal computer and appropriate software.
Good organizational skills.
Good oral and written communication skills.
Must pass the agency computer-based software typing examination.
High school diploma or GED.
One year of related work experience.

Nice To Haves

Some college or secretarial school preferred.
Bilingual Spanish preferred.

Responsibilities

Greet visitors, determine their needs, and direct them appropriately.
Answer telephone calls and screen calls for the Program Director and other staff.
Work cooperatively with other administrative assistants on joint assignments.
Interact respectfully with people receiving services encountered during work activities.
Relay information to and from bus drivers and/or the transportation liaison.
Refer important situations, inquiries, and questions to the supervisor.
Type records, reports, correspondence, and other materials.
Prepare purchase requisitions, track deliveries, and forward packing slips or receiving reports to the purchasing department.
Order and maintain an adequate inventory of office supplies.
Receive, open, sort, and distribute incoming mail and packages.
Record attendance for people served on monthly calendars for billing purposes.
Track staff attendance, vacations, and sick leave, and verify time-and-attendance forms.
Maintain current filing systems for administrative and program materials.
Photocopy materials as needed.
Reimburse staff for approved petty-cash expenditures, maintain accurate petty-cash records, and arrange replenishment as required.
Set up coffee and other refreshments for meetings when requested.
Perform other related duties as requested.