Administrative Assistant (Bilingual Spanish)

Acelero Learning•CP - American Street, CA

About The Position

The Administrative Assistant provides administrative support to the Center Director and the Early Head Start Program. The role initiates and coordinates clerical and secretarial functions needed to effectively implement program administrative policies. Performance is evaluated based on a combination of role-specific skills, dispositions, and behaviors, along with general expectations for all Acelero Learning employees. The position supports stakeholders and projects through effective organization, daily clerical work, visitor and parent assistance, data entry, document preparation, office supply and mail management, record keeping, reporting, and fiscal management. It also helps maintain professional staff manuals and forms, prepare the monthly newsletter, take and distribute meeting minutes, and prioritize delegated projects while maintaining confidentiality. The position pays $17.88 per hour. Local or long-distance work-related travel of up to 10% is required. A physical exam and background checks are required.

Requirements

High school diploma required.
Prior experience with office or general administration.
Physical exam and background checks are required.
Local or long-distance travel for work-related meetings and functions, up to 10% of the time.

Nice To Haves

Associate of Arts or Associate of Science degree in business or a related field preferred.
Bilingual Spanish preferred.

Responsibilities

Use effective organizing systems to provide administrative support to stakeholders and projects.
Perform daily clerical duties and general administrative support.
Greet and assist visitors courteously and helpfully.
Serve as a point of contact for parent inquiries and general visitors.
Perform data entry for special ongoing projects.
Design and edit drafts of correspondence, reports, forms, charts, memos, and other documents as needed.
Manage office supply inventory and initiate orders.
Manage the mail system and postal needs.
Provide clerical support to other administrative assistant levels, including routine word processing, mass mailings, address labels, and document shredding.
Maintain manuals and forms for professional staff and ensure timely updates.
Compile materials for preparing, editing, and distributing the monthly newsletter.
Maintain the confidentiality of correspondence, documents, discussions, meetings, and calls.
Oversee operation of office machines, including copier, computer, fax, phone, and mail machine.
Attend Head Start operational staff meetings and prepare minutes for timely distribution.
Coordinate record keeping and reporting.
Facilitate fiscal management.
Develop systems to organize information effectively and provide it to others as needed.
Prioritize projects delegated by a variety of staff and complete tasks within specified timeframes and at a high level of quality.

Benefits

Medical, dental, and vision insurance with multiple plan options.
Health Savings Account with company contributions up to $800 annually.
Flexible Spending Accounts for health and dependent care expenses.
401(k) retirement plan with up to 4% company match and immediate vesting.
Company-paid short-term and long-term disability insurance and basic life insurance.
Up to $500 per year in professional development reimbursements.
Employee Assistance Program with counseling and mental wellness support.
Wellness programs, including virtual fitness, nutrition, and mindfulness classes.
Pet insurance, legal assistance, identity theft protection, and employee discount perks.
Average of five weeks of paid time off during the first year of employment.
Career growth and professional development opportunities.
Supportive working environment.