Administrative Assistant

JUB Engineers•Reno, NV

14d•Onsite

About The Position

J-U-B ENGINEERS, Inc. is hiring an Administrative Assistant for its Reno, Nevada office. The role performs varied office and administrative duties in close collaboration with the Regional Office Manager, supporting managers, engineers, staff, and office operations. The position includes coordinating office logistics and events, assisting with employee onboarding, managing documents and supplies, supporting proposals and project submittals, and maintaining records for office-related accounting and financial transactions. The role also works with staff across the company and supports local community functions and events.

Requirements

At least a high school diploma or equivalent.
Valid driver’s license.
Proficiency with Microsoft Office Suite, particularly Word, Excel, and Outlook, and Adobe Acrobat.
Demonstrated attention to detail, self-motivation, and initiative.
Team-oriented focus and an interest in contributing to J-U-B’s success.

Nice To Haves

Five years of customer service or professional office experience is preferred.
Basic mathematical skills and understanding of accounting principles, including budgets, accounts payable, and accounts receivable.

Responsibilities

Answer and route office phone calls promptly, correctly, and courteously.
Schedule meetings and office events, order food, and run errands.
Review and distribute mail and ship packages.
Monitor, order, and purchase office supplies.
Make travel arrangements and register staff for training.
Resolve issues with and maintain office equipment and supplies.
Assist with onboarding new employees, including new-hire paperwork and coordination with IT and equipment needs.
Work with managers, engineers, and staff to understand needs and provide support, including technical document review.
Complete special projects such as compiling, printing, binding, and delivering documents.
Organize and maintain the conference room and kitchen.
Manage paper and digital files, including archiving.
Communicate with staff and distribute important information.
Coordinate fleet vehicle maintenance and usage.
Assist in planning and executing office activities.
Partner with the business integration leader to support local community functions and events.
Collaborate with Finance and the Office Manager to develop and maintain budgets for office activities.
Maintain accurate documentation for office-related accounting and financial transactions in accordance with company policies.
Troubleshoot building-related issues and follow up with vendors to resolve them.
Organize and schedule submittal packets and information, and assist with proposal drafts and graphics.
Collaborate with administrative staff across the company.