Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• One year of office experience requiring keyboarding or typing, or equivalent education and experience totaling one year of office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
• Ability to take action to learn and grow.
• Ability to take action to meet the needs of others.
• At least two years of driving experience and a valid driver’s license.
• Successfully complete formal training courses required by law, policy, and regional requirements within one year of appointment.

Nice To Haves

• Strong knowledge of Microsoft Office, including Word, Excel (with multi-level spreadsheet creation experience), and Adobe.
• Knowledge of general office procedures and processes.
• Experience drafting, editing, and sending electronic correspondence.
• Experience editing, proofreading, and drafting memos and other written documents.
• Experience operating vehicles for maintenance or repair transport.

Responsibilities

• Answer a multi-line phone system in a fast-paced environment.
• Greet clients, providers, and staff; screen calls and visitors; and act as a liaison between clients and Social Service Specialists.
• Distribute communications and documents in a timely manner.
• Perform complex word-processing tasks.
• Coordinate and assist the Region office’s Social Service Specialists and staff.
• Maintain vehicle schedules and mileage logs; manage the vehicle fleet, including driving vehicles for service and cleaning them.
• Keep an inventory of office client resources.
• Prepare files for upload to the document management system.
• Upload court orders and file court documents online and in person as required.
• Maintain filing systems, databases, multiple tracking logs, and computer programs.
• Manage office priorities, perform complex clerical projects, and cover other positions in the unit.
• Maintain confidentiality.