Administrative Support Assistant

Animal and Plant Health Inspection Service • Brewerton, NY

1d • Onsite

About The Position

Serves as an Administrative Support Assistant performing a variety of support work in procurement and supply, data processing, property, time and travel, personnel support, and program record-keeping. At the full-performance level, the position carries out these duties with greater scope and independence; assignments at developmental grade levels are more limited in scope, complexity, and independence. The position is a term appointment not to exceed 13 months, which may be extended up to 4 years without re-announcing. The incumbent works in an office setting involving everyday risks or discomforts. Extended travel or temporary duty may be required and may involve irregular hours, including overtime.

Requirements

• Must be a U.S. Citizen or U.S. National.
• Individuals born male after December 31, 1959, must be registered with Selective Service or exempt.
• Must pass satisfactory adjudication of a background investigation and/or fingerprint check.
• Must successfully complete a one-year probationary period unless previously served.
• Must use direct deposit for Federal payments.
• Must successfully pass the E-Verify employment verification check.
• Must have a valid state driver's license at the time of application.
• Must be enrolled in Continuous Vetting as a USDA employee.
• For the GS-5 level, must have one year of specialized experience equivalent to GS-4 demonstrating experience maintaining physical and electronic filing systems for an office or program; organizing, reviewing, error-checking, querying, analyzing, and reporting findings from financial systems and ledgers; working with agreements, including initiating agreements, contacting cooperators, and reporting; or scheduling and organizing planning meetings for small and large groups and managing meeting needs.
• For the GS-5 level, four years of education above high school may qualify in place of specialized experience. Equivalent combinations of education and experience may also qualify.
• Transcripts are required when qualifying based on education or a combination of education and experience; qualifying education must be completed at an accredited school, college, or university.
• Applicants must meet all qualifications and eligibility requirements by the announcement closing date.

Responsibilities

• Serves as timekeeper for Time and Attendance processing in accordance with applicable system policies and procedures.
• Assists employees with use of the travel system.
• Assists the office or program unit in responding to common FOIA requests and Department or Agency data calls, and assists the public.
• Maintains a current inventory of property assigned to the office or program unit.
• Ensures property transfers, disposals, and other transactions are properly conducted and documented.
• Maintains employee performance documents for the office or program unit.
• Processes awards, maintains the awards database, and ensures awards are properly routed.
• Maintains administrative and program files according to Federal records management policies, procedures, schedules, and guidelines, APHIS policies, and the WS File Plan.
• Responds to routine correspondence on own initiative.
• Reviews and edits correspondence for grammatical correctness, typographical accuracy, and spelling.
• Performs other related administrative duties as assigned.

Benefits

• Federal employees receive access to a comprehensive benefits package for themselves and their families; specific eligibility depends on position type.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED