Administrative Assistant

Domino's•Denver, CO

4h•Onsite

About The Position

The Administrative Assistant supports Supply Chain Center operations and business functions by providing general office and clerical support, maintaining operational processes such as order processing, credit management, and customer service, and assisting with general accounting, payroll, and team member administration. The role also supports planning functions for team members, conducts new-hire orientation as needed, and provides clerical assistance to other departments. The position handles customer order and credit processes, accounts payable and receivable support, payroll backup and processing, and a range of human resources and team member administrative tasks. It helps ensure accurate records, timely financial processing, compliance with company policies, and confidential handling of team member information.

Requirements

High school diploma or GED.
At least 1 year of customer service, bookkeeping, or general accounting experience.
Ability to work independently and as part of a team.
Excellent communication, interpersonal, and organizational skills.
Ability to handle multiple tasks.
Experience with Microsoft Office software.
Must be able to work nights, weekends, or holidays.
Must be comfortable working in a warehouse floor environment.

Nice To Haves

Bilingual skills.

Responsibilities

Print and prepare paperwork for warehouse teams to execute outbound operations.
Maintain customer credit management and lead the credit review process using SAP/Credit Tracker.
Process customer orders and ensure accurate ordering to Supply Chain Centers.
Coordinate and disseminate corporate, marketing, and other company information to stores as requested.
Maintain filing systems for invoices, reports, and other customer-related information.
Assist with accounts payable, accounts receivable, and past-due accounts.
Provide backup to the onsite payroll administrator.
Partner with WRC A/P to ensure inventory and indirect payables are processed in a timely manner.
Ensure payables are approved according to the Schedule of Authorization and follow up on aging accounts payable accruals.
Work with the GL accountant on timely estimates and period-end financial close.
Ensure compliance with record-retention policies for local payroll and accounts payable materials.
Maintain adequate procedures and controls and ensure Supply Chain Center compliance with finance and accounting policies.
Recommend journal entries as needed.
Create new vendors in Ariba and serve as a resource for local users.
Partner with the WRC A/R team on CODs, receivables, incorrect billing, and miscellaneous cash receipts as needed.
Facilitate new team member onboarding, including orientation, document completion, safety training, and LMS training.
Process new hires and submit information to Human Resources for entry into the payroll system.
Ensure required company, state, and federal notices are posted.
Prepare and submit team member separation paperwork and provide requested information to the unemployment administrator, if applicable.
Maintain compliance with the center's employee documentation retention process.
Submit and respond to Human Resources requests concerning team member relations while maintaining confidentiality.
Process bi-weekly payroll and maintain accurate records for each team member.
Complete weekly payroll keys and assist in generating weekly keys.
Support the display of internal communications, such as flyers.