Administrative Assistant Jobs in Reno, TX

About The Position

Requirements

• High school diploma or equivalent and one year of relevant experience, or an equivalent combination of education and experience.

Nice To Haves

• Ability to interact consistently in a cordial and professional manner with faculty, staff, students, and guests.
• Ability to function under stressful circumstances and prioritize work to meet deadlines.
• Excellent customer service skills.
• Ability to exercise and maintain confidentiality of sensitive information.
• Excellent computer skills and experience with Microsoft Office.
• Willingness to learn and flexibility.

Responsibilities

• Answer phones and greet ISE students, faculty, and visitors.
• Distribute incoming mail to appropriate mailboxes.
• Assist with sending and receiving packages through USPS, FedEx, and UPS; open delivered packages, alert recipients, and scan packing lists for the fiscal team.
• Monitor allocation of keys and after-hours access for faculty, staff, and ISE student assistants, including logging keys issued and returned.
• Assist with ordering office supplies for faculty and staff.
• Manage calendars for ISE conference and seminar rooms.
• Maintain the tidiness of the main office, main conference room, mail room, and break room; close and secure the main office at the end of the day by checking doors and lights.
• Maintain and update the faculty and staff directory.
• Submit facilities work order requests.
• Support the Chair’s Administrative Assistant and serve as backup for scheduling meetings on the ISE Chair’s calendar.
• Obtain signatures on annual faculty evaluations and other documents.
• Assist faculty with photocopying, stapling, pocket folder creation, and shredding.
• Print exams, posters using a large-format plotter, and other materials for faculty, staff, and students.
• Maintain confidential and sensitive information in written and verbal communications, including adherence to FERPA and professional practice standards.
• Assist with planning department events, including booking rooms, finding and contacting food vendors, obtaining materials, and setting up and breaking down events.
• Assist with seminar and guest-speaker arrangements, including itineraries, travel lodging, and dinner reservations.
• Assist with travel processing and procurement for departmental student activities, including Senior Design travel and ISE Student Organization needs.
• Assist with processing faculty and employee reimbursements and other fiscal duties as requested by the Director of Administrative Services.
• Support documentation, online organization, and communication for undergraduate academic advising.
• Perform other duties as assigned by the supervisor.