Administrative Assistant II 4P/919

4P Consulting•Atlanta, GA

2d•Onsite

About The Position

Georgia Power is seeking an experienced Administrative Assistant II to support its Environmental Affairs department. The position is primarily based at the Environmental Laboratory and may also provide administrative support to teams at Georgia Power Headquarters. The department includes laboratory work, field activities, office operations, and project management. The role supports multiple employees and leaders and involves frequent interaction with executives, managers, employees, vendors, visitors, and other business partners. Candidates should be organized, proactive, detail-oriented, adaptable to changing priorities, and comfortable managing multiple assignments in a fast-paced environment.

Requirements

High school diploma or GED.
Administrative or secretarial experience in a busy professional environment.
Experience with timekeeping, expense reporting and reconciliation, travel arrangements, meeting coordination, and calendar management.
Strong organizational and prioritization skills, including the ability to manage work from multiple employees and leaders.
Strong customer-service and interpersonal skills.
Excellent written and verbal communication skills.
Ability to work independently with minimal supervision.
Strong attention to detail and ability to meet deadlines.
Demonstrated ability to maintain confidentiality.
Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Access, and Outlook.
Ability to qualify on the required pre-employment clerical assessment.

Nice To Haves

Experience supporting a large department or multiple managers.
Experience with procurement cards, purchase requisitions, purchase orders, and invoice processing.
Experience maintaining SharePoint sites.
Experience supporting budgeting and monthly accrual activities.
Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP).
Current Notary certification or stamp.
Previous experience in a utility, environmental, laboratory, engineering, or corporate environment.
Familiarity with Southern Company systems for timekeeping, expenses, travel, invoicing, or purchasing.

Responsibilities

Process employee time and maintain related records.
Prepare monthly procurement card expense statements.
Manage calendars, meetings, appointments, and scheduling.
Coordinate meeting arrangements, catering, and room reservations; set up and break down meeting rooms; and coordinate and approve meeting space requests.
Schedule and support video conferences and conference bridges.
Arrange business travel.
Reconcile and process invoices and check requests.
Support Purchase Requisitions, Purchase Orders, and Supply Chain activities.
Maintain SharePoint sites and shared department resources.
Maintain access to shared drives, Teams, SharePoint, and Outlook distribution lists.
Prepare presentations, correspondence, and internal communications.
Order office, breakroom, and department supplies.
Perform filing, copying, faxing, and other general administrative duties.
Answer phones and accurately relay messages.
Manage visitor access, including building door and gate calls.
Support budget preparation, expense tracking, and monthly accruals as needed.
Perform notary responsibilities when required.
Provide backup administrative support and assist with department-specific projects as needed.