Administrative Assistant

Quanta Services•Houston, TX

About The Position

DIGCO, a Quanta Services company based in Houston, provides construction, maintenance, and repair services for natural gas distribution infrastructure, as well as related field services. The Administrative Assistant provides administrative and clerical support for underground gas utility construction operations and reports to the Director of Operations. The role supports job tracking, scheduling, client communication, billing, data entry, and documentation management to ensure operational and financial information is processed accurately and on time. It serves as a liaison between field operations, management, and clients by maintaining organized records, supporting project administration, and handling day-to-day office functions. The position requires safe work practices and compliance with company policy. The role may also involve other duties as required and overtime as needed to support operational requirements.

Requirements

High school diploma or equivalent required.
Minimum of two years of administrative, clerical, data entry, or office support experience preferred.
Proficiency in Microsoft Outlook, Microsoft Excel, Microsoft Word, and other Microsoft Office applications.
Strong data entry skills, accuracy, and attention to detail.
Ability to organize, prioritize, and manage multiple tasks in a fast-paced environment.
Strong verbal and written communication skills.
Ability to maintain accurate records and documentation with minimal supervision.
Dependable and self-directed, with the ability to work independently while collaborating with a team.
Must pass a pre-employment drug test and subsequent random drug tests.
Willingness to work overtime as needed to support operational requirements.

Nice To Haves

Additional administrative or business-related education.
Experience supporting scheduling, billing, project tracking, or construction-related operations.
Professional customer service skills and ability to communicate effectively with clients and field personnel.
Bilingual English and Spanish communication skills.
Experience in the Construction, Pipeline, Utility, or Gas Distribution industry.

Responsibilities

Enter, maintain, and update job information, work orders, production data, and project records in company databases and tracking systems.
Assist with daily, weekly, and monthly job tracking reports and project status updates.
Coordinate and maintain schedules for crews, supervisors, client meetings, and operational activities.
Communicate with clients regarding work status, schedules, required documentation, and billing-related inquiries.
Gather, organize, review, and submit project documentation and supporting records for billing processes.
Maintain accurate electronic and hard-copy filing systems for project and administrative records.
Assist with invoice tracking, data verification, and resolution of administrative discrepancies.
Prepare spreadsheets, reports, correspondence, and other administrative documents using Microsoft Office applications.
Monitor email communications and distribute information to appropriate personnel in a timely manner.
Coordinate and facilitate communication between field personnel, management, clients, and subcontractors.
Assist with onboarding documentation, training records, and other administrative support functions as assigned.
Maintain confidentiality of company and client information.
Perform job tasks safely in accordance with company policy.