Administrative Assistant II

Lamar University • Beaumont, TX

3d

About The Position

The Administrative Assistant II at the Setzer Student Center supports the smooth operation of the administrative office. The role provides administrative support to professional staff, handles accounting and purchasing tasks, coordinates employment processes for professional and student employees, and maintains shared office resources. It also serves as the front-end receptionist, facilitating welcoming and efficient interactions with office visitors and program participants.

The position supports correspondence, calendars, meetings, communications, records, filing systems, supplies, and departmental documentation. It processes financial transactions and monitors budgets, assists with student organization administration and facility reservations, coordinates travel and reimbursements, and supports departmental and committee meetings.

Requirements

• High school diploma or equivalent.
• At least one year of experience in an administrative office environment.
• Experience operating standard office equipment, including copiers, scanners, printers, and multi-line telephone systems.
• Proficiency in Microsoft Office Suite and other office technology applications.
• Strong written, verbal, and interpersonal communication skills.
• Ability to work independently, exercise sound judgment, and manage responsibilities with minimal supervision.
• Knowledge of database management and data entry practices, with accuracy and attention to detail.
• Strong organizational and time-management skills, including the ability to prioritize multiple tasks and meet deadlines.
• Able to lift 25 pounds and perform lifting, bending, stooping, squatting, stair climbing, and walking between buildings.
• Must be authorized to work in the United States without visa sponsorship now or in the future.

Nice To Haves

• Previous experience in higher education.
• Experience using Banner, Cardinal Purch, Campus Groups, or a similar administrative system.
• Experience providing administrative support and collaborating effectively with campus stakeholders.

Responsibilities

• Provide administrative support, including managing correspondence, calendars, meetings, phone and email communications, office records, filing systems, supplies, and departmental documentation.
• Process financial transactions through Banner and Jaggaer (Cardinal Purch), including purchase requisitions, fund requests, budget transfers, and accounts payable and receivable; monitor departmental budgets and expenditures.
• Coordinate employment-related processes for professional staff and student employees, maintain personnel records, and support onboarding and employment documentation.
• Assist with student organization administration, event and space reservation processes, and organizational re-registration activities.
• Support campus clients using departmental facilities and services.
• Coordinate travel arrangements and reimbursements.
• Prepare meeting agendas and minutes and support departmental and committee meetings.
• Serve as the front-end receptionist for office visitors and program participants.
• Perform other administrative duties supporting departmental operations and objectives.

Benefits

• Health, dental, and vision insurance.
• Life insurance.
• State of Texas Retirement plans.
• Tuition covered at 100% for employees, spouses, and/or eligible dependents.
• Paid time off, including vacation, sick leave, and holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED