Administrative Assistant - Kachemak Emergency Service Area

Kenai Peninsula Borough•Homer, AK

About The Position

Under the general direction and supervision of the Fire Chief or their designee, the Administrative Assistant performs administrative and accounting functions for the Kachemak Emergency Service Area. The position supports department operations through administrative coordination, bookkeeping, budget assistance, purchasing and inventory control, records management, and meeting support. The role also serves as a confidential assistant and performs other related duties as assigned.

Requirements

High school diploma or equivalent.
Two years of experience as an administrative assistant.
Skill using personal computers and supporting software in a Windows-based environment, including Microsoft Word and Excel.
Experience in bookkeeping and accounting.
Knowledge of purchasing and inventory.
Excellent organizational skills.
Ability to work with minimum supervision and make independent judgments and decisions effectively.
Valid Alaska driver’s license required to perform all job functions.

Nice To Haves

Experience in Emergency Services or a similar dynamic environment.

Responsibilities

Screen telephone and office callers by providing requested information or referring callers to the appropriate person.
Arrange schedules, appointments, and meetings for administrative staff, and maintain the schedule for use of community room facilities.
Track accounts payable using spreadsheets, purchase orders, and petty cash; monitor budget accounts and submit budget transfers.
Assist with entering Volunteer Responder pay sheets into the borough’s timesheet system.
Assist the Fire Chief with annual budget drafts, funding applications, annual fiscal reports, and statements to the borough finance department.
Assist the Fire Chief with coordinating and confirming personnel coverage schedules.
Help maintain the purchasing and inventory control program, including ordering and requisitioning items and supplies needed for department operations.
Maintain and organize departmental files, records, mail lists, manuals, and indexes that support daily administrative operations.
Prepare administrative correspondence and reports related to budget, personnel, and general administration.
Attend service area board meetings, take minutes, maintain records, and transcribe minutes.
Act as a confidential assistant.
Perform other related duties as assigned.