Administrative Analyst 2 4P/920
4P Consulting•Birmingham, AL
•Onsite
About The Position
The Administrative Assistant II provides day-to-day administrative, procurement, and department support for Alabama Power in Birmingham, Alabama. The role supports department activities and meetings, timekeeping, expense reporting, invoice processing, and the creation and routing of Purchase Requests and Purchase Orders. The successful candidate will be organized, detail-oriented, proficient with Microsoft 365, and able to manage multiple priorities independently in a fast-paced team environment.
Requirements
- Administrative, procurement, or department support experience.
- Experience with timekeeping and expense reporting.
- Experience processing invoices.
- Experience creating or routing Purchase Requests and Purchase Orders.
- Strong proficiency with Microsoft 365, including Outlook, Excel, Word, PowerPoint, and Teams.
- Strong organizational and time-management skills.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Ability to independently manage multiple priorities.
- Ability to work effectively in a fast-paced team environment.
Nice To Haves
- Working knowledge of Oracle.
- Working knowledge of Maximo.
- Experience supporting procurement or Supply Chain activities.
- Experience working in a utility, energy, engineering, or large corporate environment.
- Experience coordinating departmental meetings and operational activities.
Responsibilities
- Provide general administrative and operational support to the department.
- Coordinate department meetings, activities, calendars, and related logistics.
- Support employee timekeeping and maintain accurate time records.
- Assist with expense reporting and reconciliation.
- Process invoices and support payment-related activities.
- Create, route, and track Purchase Requests (PRs).
- Create, process, and monitor Purchase Orders (POs).
- Coordinate with internal departments, vendors, and Supply Chain personnel as needed.
- Maintain accurate administrative and procurement records.
- Track open items and follow up on pending approvals or documentation.
- Prepare and maintain spreadsheets, reports, correspondence, and other business documents.
- Manage multiple assignments and priorities while meeting deadlines.
- Provide professional communication and customer service to internal and external stakeholders.
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