Litigation Legal Administrative Assistant- 3707739

AMS Staffing•New York City, NY

2d•Hybrid

About The Position

AMS Staffing is seeking an experienced Litigation Legal Administrative Assistant to join a well-established law firm in New York City. The role provides high-level, confidential administrative and secretarial support to attorneys handling complex litigation matters. The successful candidate will be resourceful, highly organized, able to exercise independent judgment, and committed to providing exceptional client service. The position has a hybrid schedule of four days onsite and one day working from home, competitive compensation of $85,000–$100,000 annually, and a comprehensive benefits package. The opportunity may be a contract-to-hire arrangement, with a preferred 3–6-month contract period; direct full-time hire is also considered.

Requirements

At least three years of administrative assistant experience.
Solid understanding of litigation procedures, legal terminology, and law firm administrative practices.
Advanced legal document preparation and formatting skills, including TOA/TOC preparation.
Experience preparing discovery responses.
Strong New York state e-filing experience and federal e-filing proficiency with PACER/CM-ECF.
Proficiency with iManage and Microsoft Office, including Word, Outlook, and Excel.
Excellent organizational, time management, and prioritization skills, including the ability to manage multiple deadlines.
Strong written and verbal communication skills, sound judgment, and commitment to confidentiality and professionalism.

Nice To Haves

Strong, recent litigation law firm experience is highly preferred.
Real Estate Litigation experience is preferred.
New Jersey e-filing experience, trial binder preparation, Adobe Acrobat, and document comparison experience are pluses.

Responsibilities

Provide confidential legal administrative and secretarial support to 5–7 attorneys and other timekeepers.
Prepare, format, edit, proofread, and finalize legal documents, correspondence, pleadings, and other litigation materials.
Assist with state and federal court filings, legal research, and related litigation support activities.
Prepare and assist with discovery responses and associated litigation documentation.
Manage attorney calendars and coordinate meetings, depositions, travel arrangements, and other scheduling requirements.
Maintain electronic and physical client files, including document organization, indexing, retrieval, and updates within the document management system.
Prepare attorney time entries, assist with pre-bill edits, process expense reimbursements, and coordinate billing activities with Accounting.
Assist with conflict checks, new client and matter openings, and related administrative processes.
Coordinate internal and external communications while maintaining professionalism, discretion, and confidentiality.
Assist with document comparisons, cross-referencing, dictation transcription, and preparation of materials as needed.
Collaborate with attorneys, paralegals, and administrative teams to ensure efficient workflow and timely completion of assignments.