Administrative Assistant to the Director of Nutrition

Maschio's Food Service•Chester, NJ

3d•$25 - $25

About The Position

The Administrative Assistant to the Director of Nutrition assists with the logistics of school nutrition initiatives for Maschio's Food Services, Inc. The role helps maintain organization within the nutrition department through professional communication, recordkeeping, scheduling, compliance documentation, and coordination with staff, schools, and families. It supports efficient department operations and compliance with district, state, and federal school nutrition requirements. The position serves as the primary administrative point of contact for the Director of Nutrition and the nutrition department. It also supports nutrition program communications, educational materials, special events, menu and recipe updates, and administrative components of the Administrative Review process for school districts. This is a part-time position, typically scheduled Monday through Friday, with hours aligned to school operations. Occasional late nights and weekends may be needed to attend events and meetings.

Requirements

Bachelor's degree from an accredited educational institution in Nutrition or a related field.
Exceptional communication skills.
Exceptional technical skills.

Nice To Haves

Experience working in a diverse K-12 school foodservice environment.

Responsibilities

Serve as the primary administrative point of contact for the Director of Nutrition and nutrition department.
Manage the Director of Nutrition’s calendars, meetings, trainings, appointments, and schedules.
Prepare agendas, meeting materials, correspondence, reports, presentations, and other department-related documents.
Take meeting notes and track follow-up items, action steps, and deadlines.
Organize and maintain electronic and paper filing systems.
Respond to inquiries from staff, school nurses, school administrators, parents or guardians, and community partners by phone and email.
Assist with resolving questions or concerns and direct issues to the appropriate staff member.
Assist with creating and distributing nutrition program and education materials, forms, and communications to schools and communities.
Support implementation and coordination of special events, including taste tests, nutrition education activities, wellness initiatives, and school nutrition promotions.
Communicate school food service programs and initiatives to parents, staff, and school communities to promote understanding and engagement.
Attend school district back-to-school nights and board presentations as requested.
Maintain a professional, responsive, and service-focused approach when interacting with staff, schools, families, and community partners.
Collaborate with the Corporate Executive Chef and Director of Nutrition to update menus and recipes.
Assist with administrative components of the Administrative Review process for school districts.
Perform other duties as assigned by the Director of Nutrition.