Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma
• Six years of professional experience in administrative work
• Knowledge in using Microsoft Office Word, Excel and Outlook
• Knowledge of general office procedures and practices
• Ability to provide customer service to internal and external customers
• Ability to respond to the public in a calm effective manner
• Ability to effectively focus and complete detailed and complex tasks
• Ability to organize and file documents
• Ability to establish and maintain effective working relationships with others
• Ability to work in a confidential environment
• Ability to pay high attention to detail
• Ability to work independently
• Ability to communicate effectively with others verbally and in writing
• Ability to organize, research and maintain databases
• Ability to complete tasks and provide information in a timely manner
• Knowledge of and skills in using a multi-line telephone system and associated features
• Demonstrate reliable attendance during business hours
• Must attach a cover letter explaining interest and identifying relevant skills/experiences.

Nice To Haves

• A bachelor’s degree can substitute for four of the six years’ experience.

Responsibilities

• Provide cordial, attentive, professional, and responsive customer service to the public, shareholders, stakeholders, and other employees.
• Answer and respond to public information calls on main public phone lines for the Divisions of Habitat and Species Conservation, Hunting and Game Management, and Freshwater Fisheries.
• Forward calls to various Sections or their voicemail, and aid departments by responding to public inquiries.
• Politely screen and assist visitors, vendors, and employees, ensuring they are directed to their destination without disturbing operations.
• Provide administrative support to the Division of Habitat and Species Conservation Director’s Office, including processing incoming and outgoing mail.
• Edit correspondence for proper form, organize meeting arrangements, and maintain multiple calendars and scheduling itineraries.
• Maintain vehicle logs and reports, track correspondence, route documentation for review and signatures, and process travel documentation.
• Prepare weekly phone coverage schedules to ensure adequate phone coverage.
• Prepare and distribute daily office and meeting location schedules for various departments.
• Distribute and screen incoming daily mail and packages for all department deliveries.
• Serve as the primary contact and coordinator for the main reception area, copier/mail room, and other shared spaces.
• Organize mail slots and mail delivery, manage shared-use office space and supplies, and oversee copier function and maintenance.
• Maintain emergency contact lists and mailing and phone lists.
• Conduct annual inventory.

Benefits

• Potential for health insurance benefits
• Participation in the Deferred Compensation investment retirement program