Administrative Assistant

Easterseals Southern California • Lancaster, CA

2d

About The Position

Under general supervision, the Administrative Assistant performs general administrative support activities to help ensure the efficient operation of an assigned office or service line. The role serves as the primary point of contact for service-line matters and supports office operations by coordinating phones, mail, supplies, equipment, and related support. It also compiles and analyzes basic information for reports and presentation materials, preparing charts, graphs, or tables as needed.

Requirements

• Typically requires a high school diploma or national equivalent.
• Requires 1 to 2 years of experience, or an equivalent combination of training, education, and experience.
• Demonstrated proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to communicate effectively orally and in writing and work cooperatively with all levels of staff and the general public.
• Ability to maintain customer service orientation and professionalism in all interactions.
• Ability to exercise independent judgment and basic reasoning skills.
• Ability to exercise discretion and maintain confidentiality with sensitive documentation and situations.
• Ability to obtain and maintain criminal record and fingerprint clearance from the Department of Justice and Federal Bureau of Investigation, as required by Easterseals Southern California and/or program requirements.

Responsibilities

• Provide administrative and operational support and serve as an initial point of contact for clients, visitors, associates, management, and contractors.
• Support meeting organization and preparation, set agendas, take notes, schedule and post deadlines, and help set up safety meetings and in-office drills.
• Maintain the manager’s calendar, organize and schedule appointments, arrange travel as necessary, and submit and reconcile expense reports.
• Answer and direct phone calls, retrieve messages, check incoming and outgoing mail, and write and distribute emails, correspondence, memos, letters, faxes, and forms.
• Assist with maintaining and updating division policies and procedures.
• Maintain contact lists and filing systems, and assist with preparing regularly scheduled reports.
• Order office and program supplies and research options with vendors and suppliers.
• Provide scheduling services as needed by the service line.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED