Administrative Assistant

MFE Inspection Solutions•Pasadena, TX

1d•$18 - $20

About The Position

MFE Inspection Solutions is seeking an Administrative Assistant to serve as the welcoming face and organizational hub of the office. The role coordinates daily administrative functions and supports managers, team members, customers, and the company’s general administrative activities. The successful candidate helps ensure efficient and smooth day-to-day office operations.

Requirements

High school diploma or equivalent required.
Strong verbal and written communication skills.
Excellent organizational skills and attention to detail.
Ability to prioritize tasks and manage multiple priorities in a fast-paced environment.
Professional appearance and demeanor.
Reliable, punctual, and dependable.

Nice To Haves

Associate or bachelor's degree preferred.
Two or more years of experience in an administrative, receptionist, or office coordination role preferred.
Proficiency in Microsoft Office, including Word, Excel, and Outlook, and comfort learning new software.

Responsibilities

Serve as the first point of contact for visitors, clients, and vendors in person and by phone.
Manage the main phone line, route calls, and take accurate messages.
Greet visitors professionally and manage visitor sign-in.
Maintain a clean, organized reception area and conference rooms.
Handle incoming and outgoing mail, deliveries, and packages.
Prepare correspondence, documents, and reports.
Maintain physical and electronic office files and records.
Process invoices, purchase orders, and expense reports.
Assist with scheduling meetings and managing calendars.
Order and maintain office supplies and equipment.
Coordinate office vendors and service providers.
Support onboarding of new employees, including workspace setup.
Assist with planning office events and meetings.
Help enforce and improve office procedures and policies.
Provide administrative support to leadership and staff as needed.