Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• High school diploma or equivalent.
• At least 3 years of relevant administrative experience in a professional services environment.
• Strong written and verbal communication skills and the ability to interact professionally across all levels of the firm.
• Demonstrated success communicating with executive leadership teams.
• Ability to convey content clearly and succinctly.
• Self-motivated and highly organized, with planning skills and the ability to take immediate, effective action in high-pressure situations.
• Strong time management skills and the ability to balance meetings, high-priority requests, and daily responsibilities.
• Sound judgment and discretion in handling confidential information, setting priorities, following up on progress, and meeting deadlines.
• Ability to manage competing priorities, meet deadlines, triage impromptu requests, manage expectations, and maintain progress on daily needs.
• Strong technical abilities, including advanced experience with Microsoft Office Suite.
• Ability to lift or move 40 pounds or greater.
• Ability to grasp, lift, or carry packages on a standard wheeled cart with a load capacity of 75 pounds.
• Ability to walk, bend, kneel, stand, or sit for an extended period.

Nice To Haves

• Knowledge of and experience applying project management techniques.

Responsibilities

• Provide daily administrative and operational support to the CIO and the department’s leadership team, including meeting management, calendaring, time management, travel and expense management, and coordination with other departments.
• Support the IT leadership team and report to the CIO on departmental operations, special projects, interdepartmental initiatives and communications, and intradepartmental activities.
• Work with the CIO on workload planning, prioritization, and coordination of high-priority and executive-level initiatives.
• Organize and schedule IT management and departmental meetings and offsite events; prepare materials and correspondence, capture action items, and follow up on deliverables.
• Arrange complex travel and process expense reports.
• Process IT department invoices, coordinate with Accounts Payable, and track and follow up on payments.
• Assist with ordering supplies and facilitate contract or subscription renewals, including obtaining vendor quotes and tracking renewal dates.
• Assist with budget entry and reporting.
• Coordinate special projects by recording open items, tracking progress, and following up on deliverables.
• Maintain confidential information, including contracts, business plans, and legal actions.
• Interact with executive leaders with diplomacy and discretion, maintain thorough knowledge of departmental operations, and initiate and manage follow-up actions.
• Generate and drive department-wide communications to promote engagement and the flow of information and successes.
• Act effectively when established procedures are not available.
• Arrange registration and travel for IT staff attending training, conferences, seminars, or visiting other offices, in accordance with firm guidelines.
• Coordinate regularly with office IT Operations and AV teams and provide additional hands-on support when needed.
• Perform other work-related duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Paid Time Off (PTO)