Administrative Assistant

Pye-Barker Fire & Safety • Laurel, MS

1d

About The Position

The Administrative Assistant provides administrative and clerical support to an assigned location, department, college, and/or unit, and assists the office manager with accounting, fleet management, insurance, and other functions. The role develops and maintains department records and helps ensure compliance, assists with budgets, tracks department funds and purchasing, and compiles reports while monitoring assigned projects or program components. The position may supervise assigned clerical staff and/or student assistants.

The role also oversees day-to-day office operations, supports other departments as needed, and performs other duties assigned by management. The employee is expected to follow the Code of Conduct, Confidentiality Agreement, and Company Safety Policy. The position requires prolonged desk and computer work and the ability to lift up to 15 pounds at times.

Requirements

• Bachelor's degree from an accredited institution of higher education in a related field, or an equivalent combination of relevant education and/or experience.
• Three years of related administrative, office, or clerical experience.
• Advanced proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint.
• Experience with Excel and comfort managing Excel-generated reports.
• Excellent time management skills and a proven ability to meet deadlines.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent verbal and written communication skills.
• Highly organized and detail-oriented.
• Experience in an office setting.

Responsibilities

• Manage the company telecommunications network and communicate with the answering service.
• Coordinate branch fleet needs and communicate with the fleet provider.
• Obtain, renew, and maintain state licenses and permits.
• Manage key vendor accounts and supply inventory, and submit invoices for payment.
• Assist other departments as needed.
• Coordinate travel.
• Assist with projects and event support.
• Maintain email and voicemail boxes and the filing system; prepare department meeting agendas and notes and distribute them accordingly.
• Create and maintain office-related records and reports.
• Interpret, monitor, and analyze information regarding operating reports, policies, and procedures.
• Oversee and coordinate day-to-day office operations.
• Receive and distribute incoming and outgoing mail.
• Perform other duties assigned by management.
• Adhere to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.

Benefits

• Excellent pay
• Medical, dental, and vision coverage
• Company-paid life insurance
• Company-paid short-term disability
• 401(k) with employer match
• Paid vacation and company holidays
• Training and career development
• Company vehicle, if applicable to the job
• Immediate qualification for the ALL In Ownership Plan for eligible full-time employees

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level