Operations Administrative Assistant

Shaw Industries • Savannah, GA

23h

About The Position

The Operations Administrative Assistant provides administrative and clerical support to Plant Management and Savannah operations facilities. The role works with plant leadership, associates, vendors, and business partners to coordinate meetings, site activities, purchasing, invoices, records, shipping, and facility needs. It suits an organized, proactive person who can manage changing priorities, communicate with different groups, work independently, and take initiative.

The position supports day-to-day operations; prepares and maintains spreadsheets, reports, documents, and records; processes invoices and supports purchase orders and purchasing-card reconciliation; coordinates vendors and facility services; maintains organized documentation for audits; and helps arrange meetings, site visits, team events, and facility activities. The role is based in Savannah and has an 8-hour, non-rotating shift that starts in the morning.

Requirements

• Associate’s degree or GED with equivalent administrative experience.
• At least 2 years of administrative support experience; operations, distribution, facilities, or finance-related experience is ideal.
• Experience with invoice processing and a working understanding of basic accounting principles.
• Familiarity with ERP or invoice-management systems.
• Strong organizational and time-management skills and excellent attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability to work independently with limited supervision.
• Strong interpersonal and communication skills and the ability to build relationships at all levels.
• Professional judgment and discretion when handling confidential information.
• Ability to prioritize, adapt, and take action as needs change.
• Ability to meet company attendance and punctuality expectations.

Nice To Haves

• Proficiency in Microsoft Office, including Excel, Outlook, Word, and PowerPoint.
• Experience with SharePoint and Smartsheet.
• Experience supporting a distribution, logistics, manufacturing, or other fast-paced operational environment.

Responsibilities

• Provide administrative and clerical support to Plant Management and Savannah operations facilities.
• Coordinate meetings, site visits, appointments, leadership activities, and other operational needs.
• Prepare and maintain spreadsheets, reports, departmental documents, and business records, including data entry and basic analytics.
• Act as a professional point of contact for visitors, deliveries, vendors, and internal partners.
• Manage incoming mail, packages, and business shipping needs, including FedEx and other carriers.
• Review and process invoices using PeopleSoft or other company systems; identify discrepancies and coordinate resolution.
• Support purchase orders, receiving, supply and service purchases, and matching exceptions.
• Assist with purchasing-card documentation, statement review, and monthly reconciliation.
• Maintain receipts and supporting documentation so records are accurate and audit-ready.
• Coordinate with vendors and service providers on schedules, services, billing questions, and issue resolution.
• Coordinate office supplies, printers, departmental equipment, repairs, and other office resources.
• Maintain electronic and physical records for invoices, vendors, contracts, receipts, projects, and facility documentation.
• Help gather and organize documentation for internal and external audits.
• Coordinate logistics for meetings, leadership activities, site visits, and team events.
• Help plan and execute facility, associate, and community activities.
• Take on additional projects and administrative needs as priorities evolve.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree