Operations Administrative Assistant

TEKsystems•Gulfport, MS

1d•$10 - $23•Onsite

About The Position

The Administrative Assistant provides on-site administrative support for Technology Organization Field Operations in the Mississippi and Mobile regions. Based in Gulfport, Mississippi, the role reports to the local Field Operations Supervisor and supports day-to-day operations, projects, employees, and leaders across both regions. The position requires a consistent local presence, strong organization, sound judgment, and the ability to manage multiple priorities with limited supervision. It is on-site five days per week and requires approximately 20% travel within the supported regions.

Requirements

High school diploma or equivalent required.
Must qualify on the required pre-employment clerical assessment.
Ability to organize, prioritize, and complete work for multiple employees and leaders while meeting deadlines.
Strong customer service, interpersonal, written, and verbal communication skills.
Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook.
Ability to maintain accurate records, reports, calendars, and administrative data.
Ability to protect confidential and sensitive information.
Ability to exercise independent judgment, take initiative, and work with minimal direction.
Flexibility to respond to changing priorities and support work outside normal administrative duties when needed.
Professional, trustworthy, and service-oriented; proactive, dependable, and committed to accurate, timely results.
Adaptable team player who supports a positive work environment and consistently demonstrates company values and sound judgment.
Valid driver's license and ability to travel to supported work locations.
On-site in Gulfport, Mississippi, five days per week; approximately 20% travel to support the Mississippi and Mobile regions.

Nice To Haves

College degree preferred.
Two or more years of administrative support experience preferred.
Experience supporting a large department, operations team, or customer service organization highly desired.
Experience with timekeeping, expense reporting, invoice processing, travel arrangements, and meeting coordination preferred.
Experience using Oracle or a similar system for time, expense, and invoice processing preferred.
Certified Administrative Professional or similar administrative certification desired but not required.

Responsibilities

Process employee time and maintain required timekeeping reports.
Prepare and reconcile employee expenses, procurement card statements, invoices, and office administration expenses.
Coordinate utility bill processing and related usage tracking for Mississippi locations.
Maintain employee training records, group schedules, calendars, and local conference room calendars.
Plan meetings and departmental events, including room scheduling, video conferencing, catering, and other arrangements.
Arrange business travel for supervisors and staff.
Prepare presentations, reports, correspondence, and other business documents.
Order and maintain office supplies, leased equipment, safety glasses, safety gloves, and other operating materials.
Support local safety and compliance administration, including schedules, inventories, and fire extinguisher tracking.
Provide general office support, including mail distribution, document handling, phone coverage, filing, and copying.
Support special projects and provide backup administrative coverage for Field Operations as needed.
Travel within the supported regions approximately 20% of the time.

Benefits

Medical insurance, if eligible.
Dental insurance, if eligible.
Vision insurance, if eligible.
Critical Illness, Accident, and Hospital coverage, if eligible.
401(k) retirement plan, with pre-tax and Roth post-tax contributions available, if eligible.
Voluntary life and AD&D insurance for the employee and dependents, if eligible.
Short- and long-term disability, if eligible.
Health Spending Account (HSA), if eligible.
Transportation benefits, if eligible.
Employee Assistance Program, if eligible.
Time off/leave, including PTO, vacation, or sick leave, if eligible.