Job Posting Title Administrative Assistant 3

Northrop Grumman • Elkton, MD

1d • $53,500 - $89,100 • Onsite

About The Position

Northrop Grumman Defense Systems is seeking an experienced Administrative Assistant 3 to support the Propulsion & Controls team at its Elkton, Maryland facility. The role provides administrative and support functions for the director and other program management leaders, coordinating with functional organizations across multiple campus locations and time zones. The position supports day-to-day program group needs, including facility requirements and new employee onboarding, and requires effective interaction with Northrop Grumman leadership, support organizations, and customer management.

The position has a standard 9/80 work schedule: nine-hour days Monday through Thursday, with every other Friday off. Overtime may be requested from time to time. The primary-level salary range is $53,500 to $89,100. Relocation assistance may be available.

Requirements

• High school diploma or GED.
• At least 4 years of experience as an administrative assistant or in a similar field.
• Proficiency in Microsoft Office Suite, including Teams, Word, Excel, Outlook, and PowerPoint.
• Ability to coordinate with multiple functional organizations across campus locations and time zones.
• Ability to effectively interface with all levels of company leadership, support organizations, and customer management.
• Positive, flexible, self-motivated team player.

Nice To Haves

• Administrative assistant experience supporting a large team.
• Excellent communication and interpersonal skills.
• Ability to work with all levels of management and their assistants.

Responsibilities

• Manage email distribution lists.
• Coordinate and synchronize unclassified and classified calendars.
• Organize and plan meetings across calendars.
• Coordinate travel arrangements, including visit approvals and clearance transfers.
• Generate and close out travel expense reports.
• Help coordinate and prepare briefing packages.
• Coordinate visitors, make arrangements, and serve as visitor liaison.
• Answer phones and order supplies.
• Coordinate security-related functions.
• Plan team engagement activities.
• Support day-to-day program group administrative needs, including facility requirements.
• Coordinate the onboarding process for new employees.
• Assist with overseeing office moves and facility-related actions.
• Sometimes provide administrative backup to multiple Directors, including calendar management, travel coordination, and expense report preparation.
• Answer questions about office operations and established policies and procedures.
• Gather, compile, and report information relevant to supervisors’ assignments.

Benefits

• Health insurance coverage
• Life insurance
• Disability insurance
• Savings plan
• Company-paid holidays
• Paid time off (PTO) for vacation and/or personal business
• Potential eligibility for overtime, shift differential, and discretionary bonus
• Relocation assistance may be available

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED