ADMINISTRATIVE ASSISTANT II - 22010124

State of Florida•Gainesville, FL

1d•Onsite

About The Position

The Eighth Judicial Circuit Court is seeking an Administrative Assistant II at the Alachua County Courthouse in Gainesville, Florida. The position provides advanced administrative, fiscal, coordinative, and clerical support to help manage the daily operations and support functions of the Mediation Services Department. It involves daily interaction with people engaged in contentious disputes or navigating the court system, including people who may be emotionally vulnerable. The successful candidate should be a good listener, empathetic, kind, respectful, and willing to help those in need. The role requires strong written and oral communication skills, resourcefulness, and the ability to prioritize short- and long-range projects. The employee uses judgment and discretion with confidential information and establishes and maintains working relationships with judges, staff, attorneys, volunteers, law students, the public, and public and private agencies. Applicants must submit information through the People First System. A cover letter and resume are required, and only complete application packets will be considered. The successful applicant will be subject to a criminal background check. The State of Florida is a drug-free workplace, and employees are subject to reasonable-suspicion drug testing under the Drug-Free Workplace Act.

Requirements

Bachelor’s degree from an accredited four-year college or university; additional relevant experience may substitute for the recommended education on a year-for-year basis.
Strong written and oral communication skills.
Resourcefulness and ability to prioritize short- and long-range projects.
Proficiency in Microsoft Office applications.
Judgment and discretion concerning confidential information.
Ability to interact with people in contentious or emotionally vulnerable circumstances with empathy, kindness, respect, and a willingness to help.

Nice To Haves

Excel proficiency is a plus.

Responsibilities

Screen telephone calls and visitors.
Process mail.
Collect and distribute court files.
Perform data entry, collect statistics, and file documents.
Schedule mediation sessions.
Coordinate facility use.
Set up mediation files and update databases as needed.
Assist in coordinating and maintaining court hearing and travel calendars.
Use judgment and discretion when handling confidential information.
Establish and maintain working relationships with judges, staff, attorneys, volunteers, law students, the public, and public and private agencies.