Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• At least one year of related administrative experience or equivalent training.
• High school diploma or equivalent.
• Highly organized and detail-oriented.
• Proficiency with office equipment and Microsoft Office applications.
• Ability to prioritize tasks and consistently meet deadlines.
• Ability to communicate effectively with internal and external stakeholders.
• Ability to multitask and work efficiently with minimal supervision.

Responsibilities

• Initiate contact with staff and address their needs.
• Greet and direct visitors professionally.
• Plan and prepare for meetings, including coordinating schedules and logistics.
• Respond promptly to management requests and manage time efficiently.
• Maintain effective verbal and written communication with internal and external stakeholders.
• Manage multiple tasks and demands in a fast-paced environment.
• Interact with customers and departments while representing the company professionally.
• Take and relay messages accurately and provide callers with company information.
• Type memos, correspondence, reports, and other documents accurately.
• Provide backup support to the production assistant when absent.
• Coordinate express mail pickups and deliveries.
• Manage office supply inventory and ordering.
• Perform clerical duties, including photocopying, faxing, filing, and collating.
• Set up and maintain an organized filing system.
• Work efficiently with minimal supervision and check work for accuracy.
• Learn new tasks and responsibilities.
• Learn additional software applications, including Stratus, ADP, and M#.

Benefits

• Competitive pay
• Extended health benefits, including medical, dental, and vision
• RRSP
• Paid time off and holidays
• Life and disability insurance
• Employee assistance program
• Ongoing training and career growth opportunities