Site Administrative Assistant

ChampionX • Freeport, TX

1d • Onsite

About The Position

The Site Administrative Assistant provides comprehensive administrative, procurement, facilities, training, environmental, and employee support for a manufacturing site in Freeport, Texas. The role coordinates office operations, vendor management, compliance documentation, employee services, site communications, and business continuity activities, partnering with site leadership and operations, HSE, finance, HR, and engineering teams to support efficient day-to-day operations.

Responsibilities span facilities and office administration; employee administration and site access; procurement and financial administration; training and compliance support; environmental, health, and safety recordkeeping; employee engagement and site events; communications and community relations; mail and logistics; emergency preparedness; and customer service. The position is performed in a manufacturing site environment and may involve movement through office, manufacturing, warehouse, and outdoor plant areas, as well as local travel for business-related activities.

ChampionX was acquired by SLB on July 16, 2025. If selected, employment will begin with ChampionX and transition to SLB as part of the planned integration. The company describes itself as a global technology company focused on energy innovation and states a commitment to diversity, inclusion, and equal treatment.

Requirements

• High school diploma or GED.
• At least 3 years of administrative, office management, procurement, facilities coordination, or operations support experience.
• Experience with purchasing, invoice processing, vendor management, and expense reporting.
• Experience maintaining records, databases, and compliance documentation.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using enterprise procurement, accounting, or ERP systems such as GEP, SAP, Oracle, or equivalent platforms.
• Experience with electronic recordkeeping and training management systems.
• Ability to generate reports, maintain databases, and perform accurate data entry.
• Strong organizational and time management skills, including the ability to manage competing priorities.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Ability to work independently and collaborate with cross-functional teams.
• Attention to detail and accuracy.
• Ability to maintain confidential and sensitive information.
• Strong problem-solving, planning, and decision-making skills.
• Ability to coordinate multiple projects and deadlines simultaneously.
• Must pass applicable pre-employment requirements.
• Ability to move throughout office, manufacturing, warehouse, and outdoor plant environments.
• Ability to occasionally lift and carry items weighing up to 25 pounds.
• Ability to perform routine filing, stocking, inventory, and administrative support activities.
• Ability to travel locally for postal, shipping, vendor, or business-related activities as required.

Nice To Haves

• Associate degree in Business Administration, Office Management, Accounting, Human Resources, or a related discipline.
• Experience supporting multiple functions in a manufacturing, industrial, chemical, energy, or oilfield services environment.
• Experience coordinating employee training, meetings, events, or similar administrative programs.
• Experience supporting manufacturing, chemical processing, energy, or oilfield services operations.
• Experience with environmental reporting, regulatory compliance documentation, training coordination, or safety program administration.
• Working knowledge of environmental, health, safety, or regulatory recordkeeping processes.
• Knowledge of procurement, budget tracking, purchase order management, and invoice processing.
• Experience coordinating employee recognition programs, site communications, and employee engagement activities.

Responsibilities

• Manage office supply inventory, including ordering and stocking supplies throughout the site.
• Coordinate site multifunction printers and copiers, including consumables, service and repairs, and related invoices.
• Procure and maintain janitorial supplies and provide general oversight of onsite janitorial services.
• Maintain a professional, organized, and functional administrative and engineering office environment and respond to office and facility support needs.
• Create and manage employee badges and site access documentation until integration into enterprise access systems.
• Maintain site personnel lists, including employee additions, transfers, and terminations.
• Coordinate the issuance and tracking of employee safety footwear and prescription safety eyewear vouchers.
• Create and maintain hurricane re-entry authorization letters and update employee information for emergency response plans.
• Create purchase orders, process invoices, maintain vendor records, execute approved purchases, reconcile corporate card expenses, and submit monthly accrual information.
• Support budget tracking, procurement compliance, and accurate financial documentation and approvals.
• Maintain employee profiles, training records, certifications, and supporting documentation in company training systems.
• Coordinate employee training schedules and communicate training requirements.
• Support compliance reporting and administrative recordkeeping, including maintaining training files in accordance with company and regulatory requirements.
• Maintain site waste management records and enter disposal and manifest information in a timely manner.
• Compile and generate the site's Annual Waste Summary report.
• Maintain monthly permit tracking records and file required documentation.
• Coordinate annual scale calibration certifications with appropriate technical resources.
• Support environmental, health, safety, and regulatory documentation and recordkeeping.
• Coordinate meal services for training sessions, meetings, site events, and employee celebrations.
• Assist with planning and logistics for annual site events, employee picnics, recognition programs, and monthly birthday activities.
• Support employee engagement initiatives, special site functions, employee appreciation, and culture-building activities.
• Coordinate placement of approved site advertising and public notices.
• Process charitable contribution and donation requests for leadership and finance approval.
• Assist with preparing and distributing site-wide communications and administrative updates, and support community outreach activities.
• Manage incoming and outgoing mail and shipping, coordinate postal and courier services, and support special logistics requests.
• Manage seasonal activation and deactivation of emergency communication systems, including satellite communication services.
• Maintain emergency preparedness and business continuity records and support emergency response and hurricane readiness initiatives.
• Serve as a primary point of contact for visitors and guests, providing a professional and welcoming experience.
• Assist employees, contractors, vendors, and managers with administrative requests and site-related support.
• Support site managers and department leaders with special projects and administrative activities.
• Maintain confidentiality when handling sensitive employee or business information.
• Perform other duties and responsibilities as assigned.

Benefits

• Comprehensive benefits package, including medical, dental, and vision coverage, and a 401(k) with company matching.
• Career growth and continuous development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED