Site Administrative Assistant

GE Aerospace•Huntsville, AL

About The Position

The Site Administrative Assistant supports the Executive Site Leader and site leadership team in delivering site priorities through administrative, coordination, and communication support. The role involves managing calendars and operating cadences, arranging travel and expenses, preparing communications, and serving as a point of contact for stakeholders. It also manages vendor relationships and supports catering, events, employee engagement initiatives, and Employee Resource Groups (ERGs). The position handles requisitions, purchase orders, basic budgeting and expense reports, and records retention, while maintaining confidentiality and complying with data privacy, export control, ethics, safety, security, and food handling policies. The role requires the ability to meet U.S. Person status requirements for access to U.S. export-controlled information. Employment is limited to individuals legally authorized to work in the United States and is contingent on successful completion of a drug screen, as applicable. Employees may also be subject to random and reasonable-suspicion drug and alcohol testing.

Requirements

Associate degree or a high school diploma/GED from an accredited school or institution.
High integrity, professional judgment, and discretion in handling confidential information.
Strong organization, prioritization, and follow-through, including the ability to manage competing deadlines.
Excellent written and verbal communication skills.
Proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, and Excel, and collaboration tools.
Ability to meet the U.S. Person status requirement for access to U.S. export-controlled information.
Legally authorized to work in the United States.
Successful completion of a drug screen, as applicable; employees may also be subject to random and reasonable-suspicion drug and alcohol testing.

Nice To Haves

Bachelor’s degree, or a high school diploma/GED with 6 or more years in relevant administrative roles.
Experience supporting senior leaders in a fast-paced operations or manufacturing environment.
Familiarity with basic lean concepts, including standard work and action planning, and willingness to learn.
Experience in aerospace or manufacturing operations.
Experience coordinating executive events, customer visits, ERG activities, employee engagement programs, and catering logistics.

Responsibilities

Manage complex calendars and schedule and prepare materials for daily, weekly, and monthly operating cadences and reviews.
Plan site visits and team events, and arrange travel and expenses according to policy.
Draft, proofread, and distribute executive communications and site-wide updates.
Serve as a point of contact for internal and external stakeholders, triaging and escalating matters as needed.
Manage vendor relationships and performance; track deliverables and drive timely follow-up and issue closure.
Plan and execute on-site food vendor and catering arrangements, including menus, dietary needs, headcounts, setup and breakdown, delivery timing, and reconciliation.
Ensure catering and event activity complies with site safety, security, and food handling policies.
Support employee engagement initiatives, including recognition, milestones, wellness, culture, and volunteer events.
Partner with HR, Communications, and Employee Resource Group leaders to align activities with site goals, budgets, and policies.
Process requisitions and purchase orders; support basic budgeting, expense reports, and records retention.
Handle sensitive information with discretion and uphold data privacy, export control, and ethics policies.

Benefits

Medical, dental, vision, and prescription drug coverage.
Access to a Health Coach and the Employee Assistance Program, which provides confidential assessment, counseling, and referral services.
GE Aerospace Retirement Savings Plan, including a 401(k) savings plan with company matching contributions and company retirement contributions.
Access to Fidelity resources and planning consultants.
Tuition assistance.
Adoption assistance.
Paid parental leave.
Disability insurance.
Life insurance.
Paid time off for vacation or illness.
Professional development and a great work environment.