Site Administrative Assistant

GE Aerospace • Huntsville, AL

1d

About The Position

Enable the Executive Site Leader and site leadership team to deliver on SQDC priorities through proactive administrative, coordination, and communication support. The role emphasizes high integrity, stakeholder partnership, vendor relationship management, event and catering logistics, support for Employee Resource Groups (ERGs), and site employee engagement initiatives, reflecting the Behaviors of Respect for People, Continuous Improvement, and Customer-Driven execution.

The role supports complex calendars, operating cadences, executive communications, site visits, travel, vendors, catering, employee engagement activities, procurement, expense reporting, and records retention. It also requires discreet handling of sensitive information and adherence to data privacy, export control, ethics, site safety, security, and food handling policies.

Employment is contingent on being able to prove U.S. Person status as a U.S. lawful permanent resident, U.S. Citizen, or someone granted asylee or refugee status. Candidates must be legally authorized to work in the United States. Any offer is conditioned on successful completion of a drug screen as applicable; employees may also be subject to random and reasonable-suspicion drug and alcohol testing.

Requirements

• Associate degree or a high school diploma/GED from an accredited school or institution.
• Strong organization, prioritization, and follow-through, with the ability to manage competing deadlines.
• Excellent written and verbal communication skills.
• High integrity, professional judgment, and ability to maintain confidentiality.
• Proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, and Excel, and collaboration tools.
• Willingness to learn basic lean concepts such as standard work and action planning.
• Ability to prove U.S. Person status as a U.S. lawful permanent resident, U.S. Citizen, or person granted asylee or refugee status.
• Legally authorized to work in the United States.

Nice To Haves

• Bachelor’s degree, or a high school diploma/GED with 6 or more years in relevant administrative roles.
• Experience supporting senior leaders in a fast-paced operations or manufacturing environment.
• Experience in aerospace or manufacturing operations.
• Experience coordinating executive events, customer visits, Employee Resource Group activities, employee engagement programs, and catering logistics.
• Familiarity with basic lean concepts such as standard work and action planning.

Responsibilities

• Manage complex calendars and schedule and prepare materials for daily, weekly, and monthly operating cadences and reviews.
• Plan site visits and team events; arrange travel and expenses in accordance with policy.
• Draft, proofread, and distribute executive communications and site-wide updates.
• Serve as a point of contact for internal and external stakeholders; triage and escalate issues as needed.
• Manage vendor relationships and performance, track deliverables, and drive timely follow-up and issue closure.
• Plan and execute on-site food vendor and catering arrangements, including menus, dietary needs, headcounts, setup and breakdown, delivery timing, and reconciliation.
• Ensure catering and event activities comply with site safety, security, and food handling policies.
• Support employee engagement initiatives, including recognition, milestones, wellness, culture, and volunteer events.
• Partner with HR, Communications, and Employee Resource Group leaders to align activities with site goals, budgets, and policies.
• Process requisitions and purchase orders; support basic budgeting, expense reports, and records retention.
• Handle sensitive information with discretion and uphold data privacy, export control, and ethics policies.

Benefits

• Medical, dental, vision, and prescription drug coverage.
• Access to a Health Coach from GE Aerospace.
• Employee Assistance Program providing 24/7 confidential assessment, counseling, and referral services.
• GE Aerospace Retirement Savings Plan, including a 401(k) savings plan with company matching contributions and company retirement contributions.
• Access to Fidelity resources and planning consultants.
• Tuition assistance.
• Adoption assistance.
• Paid parental leave.
• Disability insurance.
• Life insurance.
• Paid time off for vacation or illness.
• Professional development.
• Competitive compensation.

What This Job Offers

• Job Type: Full-time
• Education Level: Associate degree