Administrative Assistant

Ambient Enterprises • Orange, CA

14d

About The Position

ToroAire, part of the Ambient Enterprises family of brands, is a leading HVAC manufacturer’s representative and solutions provider specializing in commercial kitchen ventilation, make-up air, and HVAC systems. The Office Assistant supports day-to-day office needs by coordinating supplies, catering, meetings, building maintenance, and general office operations. The role helps maintain an organized, clean, and functional workplace and keeps employees informed about office projects, maintenance schedules, and other important updates.

Requirements

• Strong organizational and time-management skills, including the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Strong attention to detail and ability to manage multiple responsibilities simultaneously.
• Ability to communicate and coordinate effectively with employees, vendors, and service providers.
• Proficiency in Microsoft Outlook and other standard office applications.
• Ability to work independently, manage competing priorities, and consistently follow through on assigned responsibilities.

Responsibilities

• Coordinate and manage Amazon orders for office supplies and other essential items.
• Arrange breakfast and lunch catering for office meetings, training sessions, and company events.
• Coordinate building maintenance, repairs, vendor visits, and other facility-related activities.
• Maintain organized building maintenance records and communicate scheduled maintenance, office projects, repairs, and potential disruptions to employees.
• Prepare conference rooms and meeting spaces by arranging furniture, setting up equipment, and ensuring rooms are ready for meetings and presentations.
• Assist with scheduling meetings, sending calendar invitations, reserving meeting spaces, and coordinating meeting logistics.
• Assist with office opening and shutdown procedures as needed to accommodate building maintenance activities.
• Provide administrative and logistical assistance for daily office operations and help maintain an organized, efficient, and welcoming workplace.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed