Administrative Assistant

Culinary Depot • Village of Spring Valley, NY

14d • $25 - $25

About The Position

We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support the sales team and Outside Sales Representatives. The role handles administrative responsibilities so sales representatives can focus on building customer relationships and driving sales. It is suited to a quick learner and strong communicator who takes ownership of tasks and works without constant follow-up.

The Administrative Assistant is an important part of a busy sales operation, working alongside a team of professionals and helping the business grow. The ideal candidate is dependable, responsive, organized, and takes pride in completing work correctly and on time.

Requirements

• Excellent organizational skills and strong attention to detail.
• Strong written and verbal communication skills.
• Ability to multitask and prioritize in a fast-paced environment.
• Comfortable using Microsoft Office, email, and business software.
• Quick learner who can adapt to new systems and processes.
• Proactive, resourceful, and able to work independently.
• Strong sense of responsibility and follow-through.
• Positive attitude and willingness to help wherever needed.
• Dependable and responsive, with the ability to manage requests from multiple salespeople and communicate clearly.

Nice To Haves

• Previous administrative, office support, or sales support experience preferred.

Responsibilities

• Provide day-to-day administrative support to Outside Sales Representatives.
• Assist with preparing quotes, proposals, sales documents, and customer paperwork.
• Handle customer inquiries, emails, and follow-ups on behalf of the sales team.
• Enter and maintain accurate customer information, orders, and sales records.
• Track outstanding quotes, orders, and pending requests to ensure timely follow-up.
• Coordinate with internal departments to help move customer orders and projects forward.
• Assist sales representatives with scheduling, documentation, and other administrative needs.
• Identify and resolve administrative issues before they cause delays.
• Keep tasks organized and ensure nothing falls through the cracks.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed