Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• Advanced computer and Microsoft Office skills.
• Typing speed of at least 55–60 words per minute.
• Internet research abilities.
• Strong communication skills.
• Excellent customer service skills.
• Strong organizational skills and attention to detail.
• Self-motivated and able to take initiative.
• Dependable and a team player.
• Problem-solving and critical-thinking skills.
• Ability to multitask and prioritize.
• High school diploma or GED.
• Ability to sit for prolonged periods and work at a computer.
• Ability to lift up to 15 pounds.

Nice To Haves

• Bilingual English/Burmese language skills are a plus.

Responsibilities

• Input and update records, including monthly store and region changes.
• Ensure the field operations team has appropriate database and region access.
• Process purchase request forms.
• Validate business expenses from Operation Chefs, Fruit Specialists, and the Fruit field operations department.
• Support field staff with training and supervise weekly time and attendance.
• Process Field Operations Time Off Requests.
• Monitor and finalize Operation Chefs’ and Fruit Specialists’ time and attendance to meet payroll deadlines.
• Collect and verify documents and assignments according to company policy.
• Validate and process online registration requests for Operation Chefs in coordination with pay periods.
• Enter Operation Chef schedules based on approved assignments and update them when assignments are extended or changed.
• Submit and send reports according to company policy and provide updated contact lists.
• Collaborate with Human Resources to ensure payroll is finalized by the deadline.
• Collaborate with Accounting to process business expense reimbursements in a timely manner.
• Organize meeting events for the Fruit field operations department.
• Establish and maintain good working relationships with other departments and managers.
• Support field staff with inventory ordering and monitor the Marka Label system.
• Process weekly invoices and prepare monthly reports for the Concur system.
• Perform other administrative tasks as needed in the operation division.
• Perform general administrative duties, including telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.

Benefits

• Paid time off (PTO).
• Paid holidays, including a floating birthday holiday.
• Medical, dental, vision, and life insurance; employee self-coverage is paid 100% by AFC.
• Discretionary annual bonus opportunity.
• 401(k) with company match.
• Employee anniversary milestone gift.
• Bereavement leave.
• Employee referral bonus.
• Employee discounts.
• Opportunities to participate in team events and community activities.