Administrative Assistant

LifeSpire of Virginia • Glen Allen, VA

14d

About The Position

LifeSpire of Virginia is seeking an organized, detail-oriented, service-minded Administrative Support Coordinator to support the Philanthropy Program, conducted by the Virginia Baptist Homes Foundation, and AgeSmart, its continuing care at home program. Based in Glen Allen, Virginia, the position supports the day-to-day operations of both teams by helping ensure efficient administrative processes, accurate recordkeeping, responsive service, and successful program and event coordination. The ideal candidate is proactive, adaptable, professional, and able to manage multiple priorities while maintaining confidentiality and accuracy.

For the Philanthropy Program, the role supports charitable gift processing, donor database and records maintenance, acknowledgments, reporting, event logistics, invoice processing, and general administrative needs. For AgeSmart, the role provides administrative support, prepares and distributes member documentation, coordinates seminars and other events, assists with admissions records, maintains program materials and contact databases, and handles related projects. The position requires sound judgment, strong communication, teamwork, and a commitment to excellent service and confidentiality.

Requirements

• Dependable, organized, and detail-oriented.
• Committed to providing excellent administrative support and service.
• Demonstrates sound judgment and strong communication skills.
• Able to manage competing priorities while supporting multiple teams.
• Maintains confidentiality and accuracy and works collaboratively.

Responsibilities

• Receive and process charitable gifts, prepare bank deposits, and complete required documentation for the Finance team.
• Maintain the Raiser’s Edge donor database, including gift entry, data integrity, record updates, and general maintenance.
• Manage development records and coordinate timely, accurate donor acknowledgments.
• Prepare weekly gift reports and other reports as requested by management.
• Support development team event logistics, RSVP tracking, and other event-related activities.
• Process Foundation invoices for payment in coordination with Corporate Accounts Payable.
• Provide general administrative support to the development team, including meeting preparation, supply ordering, filing, phone coverage, copying, mail processing, mailings, reservation management, and other office tasks.
• Maintain the confidentiality of donor, resident, and organizational records.
• Adhere to the Association of Fundraising Professionals Code of Ethical Standards and applicable professional practices.
• Provide general administrative support to the AgeSmart team, including meeting preparation, supply ordering, filing, phone coverage, copying, mail processing, mailings, reservation management, and other administrative tasks.
• Prepare and distribute member paperwork, contracts, provider information, and related documentation.
• Coordinate seminars, open houses, wellness programs, and other special events.
• Support admissions by obtaining medical records and following up with physician offices as needed.
• Maintain adequate supplies of program materials, including disclosure statements, information packets, new member packets, medical release letters, financial applications, member applications, and medical information forms.
• Maintain databases and mailing lists for members, prospective members, professionals, and community contacts.
• Perform other related duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed