Administrative Assistant Jobs in Lakeland, TN

About The Position

Requirements

• 3+ years of administrative experience in a professional office.
• Excellent organizational, communication, and time-management skills.
• Strong Microsoft 365 proficiency.
• High level of professionalism, discretion, and attention to detail.

Nice To Haves

• Experience supporting executives or leadership teams.
• Experience improving workflows or documentation.
• Comfort learning new technologies and AI productivity tools.

Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, and guests.
• Maintain a professional, organized, and client-ready office environment.
• Coordinate office supplies, equipment, and vendor relationships.
• Manage calendars, schedule meetings, coordinate travel, and prepare meeting materials.
• Assist leadership with administrative projects and follow-up on action items.
• Support company events and internal meetings.
• Process incoming and outgoing mail, checks, deposits, and confidential documents with accuracy and urgency.
• Maintain tracking logs, scanning workflows, filing systems, and operating procedures.
• Continuously improve administrative processes and documentation.
• Use Microsoft 365 tools including Outlook, Teams, Word, Excel, and PowerPoint.
• Leverage approved AI tools to improve productivity, documentation, scheduling, and workflow efficiency.
• Identify opportunities to automate repetitive administrative tasks.