Administrative Assistant

Crystal Clean•McClellan, CA

14d

About The Position

The Administrative Assistant provides administrative and operational support to help ensure efficient daily operations of the corporate office. The role supports document management, office operations, mail distribution, employee onboarding, meetings and events, inventory, and vendor coordination. It reports to the Area Administrative Manager.

Requirements

Experience performing tasks that require a high degree of accuracy and follow-through.
Experience prioritizing tasks and meeting deadlines.
Ability to communicate effectively verbally and in writing, organize tasks, and manage time to meet deadlines.
Intermediate-level skills in Microsoft Outlook, Word, Excel, and PowerPoint.

Nice To Haves

High school diploma or GED preferred.

Responsibilities

Provide administrative and operational support to maintain an efficient office.
Organize, index, and maintain physical and digital records.
Update and maintain office documentation, including seating charts, standard operating procedures, and tracking spreadsheets.
Distribute mail and packages, handling sensitive documents accurately.
Cover reception as needed on a daily basis.
Support employee onboarding through office tours, name tags, seating coordination, and welcome communications.
Help coordinate meetings, catering, and office events, including room setup.
Monitor inventory, place supply orders, and receive and verify deliveries.
Coordinate with vendors and assist with invoices and order documentation.
Maintain the organization, cleanliness, and functionality of shared office spaces.
Perform other reasonable duties and activities as assigned.