Administrative Assistant II
About The Position
Alpharus Health is a national nonprofit behavioral health provider offering substance use and mental health treatment. The Administrative Assistant II works at the Substance Use and Mental Health Outpatient facility in Peoria, Illinois, providing office and administrative support. Duties include composing correspondence, compiling data and preparing summary reports, processing billing information, coordinating projects, monitoring revenue and expenses, processing purchase requisitions, handling petty cash and maintaining cash receipts and ledgers. The role also maintains records and filing systems, schedules meetings and conferences, answers telephone inquiries, arranges service appointments for office equipment, and serves as an administrative liaison by gathering and exchanging information between the assigned department or center and other Gateway areas. The work schedule is Monday through Thursday, 9:00 a.m. to 5:30 p.m., and Friday, 8:00 a.m. to 4:30 p.m. Compensation is $19.27–$28.12 per hour, based on experience and credentials. Alpharus Health conducts annual performance reviews; eligibility for merit increases depends on employee performance and organizational financial performance.
Requirements
- High school diploma or equivalent.
- One year of training in business or office administration.
- Three years of progressive office or administrative support experience.
- Proficiency in Microsoft Office applications, including Word and Excel.
- Ability to communicate with others to gather and exchange information and respond to telephone inquiries.
- Ability to continually proofread, check, and verify data from printed forms and computer monitor displays.
- Ability to use a keyboard and video display terminal to enter, retrieve, or audit information and data on a continual basis.
- Ability to pull, lift, and transport files and documents to and from locations within the office or assigned location.
Responsibilities
- Compose and type correspondence.
- Compile data and prepare summary reports.
- Process billing information and coordinate projects.
- Monitor revenue and expenses.
- Process purchase requisitions and handle petty cash transactions.
- Maintain cash receipts and ledger.
- Maintain record-keeping and filing systems.
- Schedule meetings and conferences and answer telephone inquiries.
- Schedule service appointments to ensure proper operation of office equipment.
- Act as an administrative liaison between the assigned department or center and other Gateway areas by gathering and exchanging information.
Benefits
- Medical, dental, and vision insurance for employees and dependents.
- Employee wellness program promoting health and fitness and offering cash-saving premiums.
- Employee assistance programs focused on mental health.
- 403(b) retirement plan with 3% employer match.
- Short-term and long-term disability insurance, and life and AD&D insurance paid for by Alpharus.
- Flexible Spending Accounts for medical and dependent care.
- Public Service Loan Forgiveness (PSLF).
- 18 paid time-off days per year, with accrual rates increasing with years of service.
- 9 paid company holidays.
- Training and development programs.
- Tuition reimbursement up to $5,250 per calendar year.
- Access to online courses providing CEUs and job-related training.
- Formal and informal clinical supervision.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
