Administrative Assistant II

Palm Beach State College • Lake Worth, TX

3d • $17

About The Position

Provides administrative support to a department, including maintaining files, processing purchase requests, preparing payroll, processing electronic purchase orders, assisting with budget activities, loading information, generating reports, preparing correspondence, and providing accurate information to students, faculty, staff, and the public. The role performs administrative and secretarial duties requiring broad knowledge of the organization’s policies and operations. Regular physical attendance is required. The position’s essential duties and overtime eligibility may vary based on the specific tasks assigned.

Requirements

• High school diploma or GED.
• One year of related experience.
• Knowledge of Microsoft Office Suite or similar applications.
• Attention to detail while maintaining effective time and task management.
• Ability to communicate verbally and in writing with internal and external customers, build relationships, manage customer expectations, and provide a high level of service.
• Ability to interact positively with diverse populations and people with varying education levels, including students, faculty, staff, and the public.
• Regular physical attendance is required.

Responsibilities

• Perform administrative and secretarial duties and schedule appointments and meetings.
• Prepare requisitions and electronic purchase orders and submit them to the manager for processing.
• Assist with preparing and transferring budget items as needed.
• Maintain and control databases, logs, cost records, and general records; this does not include bookkeeping.
• Set up and organize files and manuals and distribute them as needed.
• Type and edit forms, reports, memos, and correspondence using word-processing tools.
• Design spreadsheets using multiple-function formulas and links; enter or edit data in existing database files.
• Input and edit standard text for routine correspondence and reports.
• Respond to inquiries from employees at all levels and external sources.
• Assist with producing presentations that use unique and customized formatting.
• Determine office supply, equipment, and material needs; order supplies and equipment as needed.
• Perform other job-related duties as assigned.

Benefits

• Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, and educational leave.
• Medical, dental, vision, disability, and life insurance; parental leave.
• Vacation, sick leave, holidays, and spring and winter breaks with additional paid time off.
• Potential remote or hybrid opportunities and wellness programs and apps related to stress management, nutrition, and meditation.
• Leadership programs and professional learning workshops.
• State retirement plan options and voluntary 403(b) and 457 plans.
• Public Service Loan Forgiveness institution.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED