Administrative Assistant II
About The Position
The Administrative Assistant II provides administrative and management support, including scheduling, record keeping, staff communications, and office supply ordering and maintenance. The role coordinates department schedules, payroll entries, attendance tracking, meetings, presentations, correspondence, shipments, and confidential documentation. It also supports management priorities and department projects, prepares performance reports, and contributes to team improvement and employee engagement activities. The position works primarily in an office environment and may require entry into manufacturing, warehouse, or operational areas, where safety procedures and personal protective equipment must be used. Occasional physical activities may be required. Applicants must be currently authorized to work in the United States full-time without requiring employment-based visa sponsorship.
Requirements
- High school diploma or GED.
- At least 2 years of office administrative experience.
- Demonstrated initiative and ability to manage multiple priorities in a 24/7 manufacturing environment.
- Currently authorized to work in the United States on a full-time basis without requiring Clearwater Paper's employment-based visa sponsorship.
Responsibilities
- Manage department schedules, payroll entries, and exceptions in coordination with managers.
- Oversee vacation scheduling and attendance tracking, and partner with HR on attendance-related matters as needed.
- Coordinate meetings, presentations, catering, equipment, and communications with internal and external contacts.
- Manage mail, correspondence, shipments, and confidential documentation.
- Maintain organized filing systems, process expense reports, and maintain office and administrative supplies.
- Support management with scheduling, records, communications, and administrative activities for employees at all levels.
- Prepare performance reports, including scorecards, inventory, shipments, and variance analyses.
- Support team improvement initiatives, presentations, employee communications, and engagement activities.
- Provide administrative support for management priorities, projects, and department activities.
- Perform other duties as assigned.
Benefits
- Medical, dental, vision, and other benefits generally begin after 30 days.
- Paid time off includes vacation days, personal days, and company holidays.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
