Administrative Assistant II
About The Position
The Administrative Assistant II provides administrative support to the Presidents Office at Advocate Lutheran General Hospital. This is not an entry-level administrative position and typically requires three years of administrative support experience. The role is based onsite at Lutheran General in Park Ridge, Illinois, and works Monday through Friday from 8:00 a.m. to 4:30 p.m., for 40 hours per week. The position supports scheduling, communications, meetings and events, travel, records, reports, research, and special projects. It requires discretion with confidential information, independent problem-solving, strong organization and attention to detail, and effective communication with a range of people, including highly visible customers and leaders. The role may also provide training to other administrative staff. The work is performed in a normal office environment. Physical requirements include occasional lifting of up to 20 pounds and prolonged periods of sitting, standing, and keyboard use.
Requirements
- Typically requires three years of administrative support experience in an Administrative Assistant role.
- High school graduate.
- Advanced time management and prioritization skills.
- High degree of confidentiality.
- Initiative and independent problem-solving ability.
- Strong written and verbal communication skills, including tactful and effective communication with various individuals and highly visible customers and leaders.
- Proficiency in Microsoft Office, including Excel, PowerPoint, and Word.
- Ability to create simple to complex documents, reports, graphs/charts, and presentations.
- Strong organizational ability and attention to detail.
Nice To Haves
- Experience in a healthcare environment as an Administrative Assistant.
Responsibilities
- Schedules and prioritizes calendars for appointments, meetings, and travel.
- Assists with travel arrangements and expense reporting.
- Organizes meetings and events, including agenda preparation, site selection, and document development.
- Answers, screens, and initiates calls; greets visitors and provides procedural information and answers inquiries.
- Resolves problems and prioritizes needs using in-depth knowledge of policies and procedures.
- Performs complex word processing and creates documents, including drafting correspondence, with little to no guidance.
- Compiles reports, graphics, and statistical data; independently creates reports and presents data to support needs, including generating existing reports.
- Maintains filing systems and confidential records.
- Opens, reads, and prioritizes mail, initiating return correspondence as appropriate.
- Conducts independent research and complex analyses, summarizing information to support administrative needs.
- Operates and maintains office equipment and may order supplies as needed.
- Coordinates administrative details of special projects.
- May act as a resource and provide training to other administrative staff.
Benefits
- Paid time off programs.
- Medical, dental, vision, life, and short- and long-term disability benefits.
- Flexible Spending Accounts for eligible health care and dependent care expenses.
- Adoption assistance and paid parental leave.
- Defined contribution retirement plans with employer match and other financial wellness programs.
- Educational Assistance Program.
- Competitive compensation, with potential premium pay and incentive pay for select positions, and the opportunity for annual performance-based increases.
- Career development programs.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
