Administrative Assistant II

Cencora • North Amityville, NY

19h • $31 - $40

About The Position

This role supports Cencora’s U.S. distribution services, which operate through its AmerisourceBergen business. The Administrative Assistant II enables administrative operations that support business coordination, office services, and continuity of daily workflows. The role processes and reviews business documentation and records, coordinates meetings and logistics, maintains workplace resources and administrative records, and works with internal stakeholders and external providers. It also validates administrative information and supports issue follow-up and process improvement.

Requirements

• High school diploma/GED or equivalent experience.
• At least 3 years of experience in administrative support, executive support, office operations, business operations coordination, or a related field.
• Knowledge of administrative operations and executive support practices.
• Knowledge of document management, records maintenance, and business correspondence.
• Knowledge of meeting coordination, calendar administration, travel support, and event logistics.
• Knowledge of vendor coordination, purchasing support, and office resource administration.
• Knowledge of workplace services, mail distribution, access administration, and asset tracking.
• Knowledge of reporting, data maintenance, validation, and administrative control practices.
• Knowledge of payroll support, invoice processing, and general human resources coordination.
• Knowledge of office productivity tools and business systems used for administrative operations.
• Ability to communicate effectively orally and in writing.
• Ability to maintain confidentiality when handling business information.
• Ability to work autonomously within established procedures.
• Ability to manage multiple priorities and changing administrative demands.
• Ability to organize records, schedules, and workflow activities with attention to detail.
• Ability to identify discrepancies and support timely issue resolution.
• Ability to liaise effectively with internal and external stakeholders.
• Ability to support implementation of administrative processes and process improvements.

Nice To Haves

• Associate's degree in business administration, a related field, or equivalent experience.
• Facility Management Professional (FMP) certification or equivalent certification.

Responsibilities

• Support administrative operations, business coordination, office services, and continuity of daily workflows.
• Process and review reports, records, correspondence, and administrative documentation to maintain complete, current, audit-ready business information.
• Coordinate meetings, calendars, travel, visitors, and events to support timely execution of business priorities.
• Maintain workplace resources, files, mail handling, access-related administration, and asset records.
• Liaise with internal stakeholders, external vendors, and service providers to address administrative requirements, escalating non-routine issues when needed.
• Validate administrative data, invoices, payroll-related inputs, and compliance records; identify discrepancies requiring follow-up.
• Track service requests, log administrative updates, and report process issues to support visibility, control, and continuous improvement.

Benefits

• Medical, dental, and vision care.
• Benefits and resources supporting physical, emotional, financial, and social wellness.
• Support for working families, which may include backup dependent care, adoption assistance, infertility coverage, family building support, behavioral health solutions, paid parental leave, and paid caregiver leave.
• Training programs, professional development resources, and mentorship programs.
• Opportunities to participate in employee resource groups and volunteer activities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED