Administrative Services Assistant

Executive Office for U.S. Attorneys and the Office of the U.S. Attorneys•Sioux Falls, SD

20h

About The Position

The Administrative Services Assistant joins a team in a United States Attorney’s Office and provides a variety of administrative and technical assistance. The role supports the headquarters office and district operations, including reception, timekeeping, travel coordination, purchasing, supply management, invoice review, financial data entry, mail distribution, and recording funds received.

Requirements

At least one year of specialized experience equivalent to the GS-6 level, including routine administrative and technical support such as invoice review or reconciliation, database or spreadsheet data entry, telephone reception or greeting visitors, and clerical or administrative work producing documents with office automation software.
Type at least 40 words per minute on a five-minute sample, with three or fewer errors; a typing test may later be required.
Be a U.S. Citizen or National.
Register for Selective Service, if applicable.
Meet all qualification requirements by the announcement closing date.
Satisfactory pre-employment adjudication, including fingerprint, credit and tax checks, and drug testing; continued employment is subject to a favorable background investigation.

Responsibilities

Serve as information receptionist for the headquarters office, receiving telephone calls and visitors.
Process employee time and attendance as the office timekeeper.
Serve as the central point of contact and subject matter expert for travel matters.
Make purchase-card purchases within delegated monetary authorization and applicable guidelines.
Maintain adequate office supply levels, considering supply availability and delivery lead times.
Review supply invoices and confirm that all billed items were received.
Enter data into a financial management system.
Receive, retrieve, and distribute mail daily.
Receive and record funds.