Administrative Assistant - Education Administrative Assistant Services

Mayo Clinic • Rochester, MN

5h • $22 - $30

About The Position

The Administrative Assistant provides non-clinical administrative support, including scheduling and coordinating meetings, events, and professional travel; managing calendars; preparing documents and presentations; processing invoices and reimbursements; composing or transcribing correspondence; supporting departmental projects and activities; maintaining websites, web pages, databases, spreadsheets, and social media accounts; and answering telephones with related follow-through. The role requires initiative, adaptability, strong organization and communication, professionalism, confidentiality, and attention to detail. The assistant uses computer hardware and software, telecommunications, and other office equipment, and navigates multiple systems simultaneously to support colleagues and ensure accurate, complete work.

Mayo Clinic describes its commitment to putting patients first and investing in employees through competitive compensation, comprehensive benefits, and continuing education and advancement opportunities.

Requirements

• High school diploma or GED with at least two years of administrative support experience; or a one-year degree/diploma in an administrative, business, or medical-related program with at least one year of administrative support experience; or an associate’s degree in an administrative, business, or medical-related program.
• Administrative support experience must include meeting management and calendar coordination, creating or transcribing correspondence/documents, and using business-related software to produce databases, spreadsheets, presentations, or similar materials.
• High-level organization, customer service, professionalism, interpersonal relations, and written and oral communication skills.
• Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Effective and appropriate decision-making, judgment, confidentiality, attention to detail, and follow-through.
• Experience coordinating travel and managing expenses.
• Proficient application of English grammar, punctuation, and sentence structure.

Nice To Haves

• Work-related experience within the last ten years.

Responsibilities

• Schedule and coordinate meetings, events, and professional travel, including follow-up tasks.
• Manage calendars.
• Prepare documents and presentation materials.
• Process invoices and reimbursements.
• Compose and/or transcribe correspondence and documents.
• Support departmental projects and activities.
• Create and maintain websites, web pages, databases, spreadsheets, and social media accounts.
• Answer telephones and provide related follow-through.
• Use computer hardware and software, telecommunications, office equipment, and multiple systems simultaneously.
• Ensure accuracy and completeness through attention to detail.

Benefits

• Multiple medical plan options.
• Dental coverage through Delta Dental or a reimbursement account for flexible coverage.
• Vision plan with a national network.
• HSA and FSAs for eligible expenses.
• Competitive retirement package.
• Continuing education and advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED