Administrative Assistant - Preclinical Education

Kansas Health Science Center•Wichita, KS

1d•Onsite

About The Position

The Administrative Assistant - Preclinical Education is a full-time, on-site position at Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM). The role provides administrative and operational support to faculty, staff, and leadership working in the Preclinical curriculum, including Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned. The position supports daily operations, departmental initiatives, and communication across academic functions in a dynamic academic environment.

Requirements

Associate’s degree and/or three years of administrative experience required.
Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, and Word), Adobe Acrobat, and other common office applications.
Ability to handle confidential information with discretion and sound judgment.
Excellent written and verbal communication skills, including consistent spelling, grammar, and punctuation.
Strong organizational skills and ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.
Commitment to quality, efficiency, and continuous improvement.
Responsiveness and proactive problem-solving abilities.
High degree of accuracy and attention to detail.
Reliability, professionalism, and discernment when handling sensitive information.
Ability to work independently and collaboratively as part of a team.
Strong interpersonal skills and ability to manage professional relationships across diverse stakeholders.
Ability to thrive in a fast-paced, sometimes congested environment while maintaining attention to detail and consistent productivity.

Nice To Haves

Experience in higher education, health care, or nonprofit professional environments.

Responsibilities

Provide daily administrative support to faculty, staff, and/or leadership in assigned preclinical curriculum areas.
Maintain the accuracy and consistency of Canvas course pages for assigned curriculum areas.
Manage calendars, schedule meetings, reserve rooms, and coordinate departmental activity logistics.
Prepare meeting agendas, take detailed minutes, and distribute follow-up action items, including for assigned University-level committees.
Prepare and distribute correspondence, reports, and presentation materials.
Maintain accurate and confidential academic, student, and personnel records in compliance with institutional policies.
Prepare, print, and distribute class handouts, materials, and resources on time.
Support faculty across multiple related offices and adapt to varying needs.
Assist with departmental and institutional projects, initiatives, and special assignments, ensuring timely and high-quality outcomes.
Serve as a point of contact for faculty, staff, and students and handle inquiries professionally and discreetly.
Assist with accreditation-related tasks, reporting, and documentation as directed.
Support departmental events, workshops, and training sessions, including preparing materials, placing catering orders, and providing on-site assistance.
Perform other duties as assigned in support of departmental and institutional priorities.