SPECIAL EDUCATION ADMINISTRATIVE COORDINATOR

FirstLine Schools•New Orleans, LA

6d•Onsite

About The Position

The Special Education Administrative Coordinator serves as a member of the school-site special education team, ensuring that students with exceptionalities receive compliant, high-quality individualized education documentation and services. This role is responsible for maintaining all special education files, timelines, and documentation systems with fidelity, and for equipping school-based staff with the knowledge and tools to effectively support students with disabilities.

Requirements

Louisiana Special Education Teacher Certification required
Knowledge of state and federal laws pertaining to special education (IDEA, Section 504, ADA)
Demonstrated success working with students in an urban, open-admissions school
Successful experience with LDOE and NOLA-PS special education audits
Strong organizational and project management skills with close attention to detail and a high standard of accountability
Strong interpersonal and communication skills; ability to build trust with faculty, staff, families, and external partners

Nice To Haves

Previous Special Education teaching or leadership experience preferred; M.Ed, MAT, or other advanced degree a plus
Believes deeply in the mission and values of FirstLine Schools and in every student’s ability to achieve
Achieves results based on agreed-upon expectations; takes personal responsibility and follows through on commitments
Highly detail-oriented; manages complex, deadline-driven systems with precision
Collaborates effectively with a range of stakeholders across school and network
Shares a commitment to creating great schools in New Orleans
Models the FirstLine values of Service, Learning, Collaboration, and Results

Responsibilities

IEP Documentation & File Management
Ensures compliant special education files and tracks all required documents for students with exceptionalities in partnership with Special Education teachers, including signed IEPs, evaluations, Prior Written Notices (PWNs), service logs, progress reports, academic and behavioral data, BIPs/FBAs, communication records, attendance records, progress monitoring data, and statewide assessment records
Manages all student IEP timelines and oversees monthly IEP filing deadlines
Creates IEP files for newly enrolled students and archives files of former students
Maintains and manages paperwork and files for students with 504 accommodation plans
Responds to all student support record requests (IEP and 504)
IEP Meeting Management
Schedules all IEP meetings, ensuring all required participants are invited and that a Prior Written Notice is sent, completed, and signed prior to each meeting
Serves as the Official Designee of Record (ODR) at all IEP meetings
Writes all IEPs in collaboration with Special Education teachers and service providers, except review gifted and talented IEPs
Writes initial gifted and talented IEPs in collaboration with gifted and talented providers
Writes all IEPs at a glance and ensures all relevant staff receive physical and digital copies
Consults with Special Education teachers to develop high-quality IEP goals connected to evaluation findings; determines hours of special education services based on individual student need
Special Education Report System (SER) & Compliance
Finalizes and submits all IEPs to SER following administrator review
Pulls and reviews SER reports quarterly, including Draft + SER Flag, IEP Management, Eval Management, IEP Detail, Eval Detail, Testing Accommodations, and Report of Services
Coordinates with the Special Education Coordinator and RTI Coordinator on testing accommodations and test scheduling for students with accommodations
Manages releasing and picking up jurisdiction for students in SER
Maintains and updates special education data in PowerSchool and the special education dashboard for reporting and monitoring purposes, including searching SER when new students enroll
Completes compliance audits on a regular basis
Progress Monitoring & Behavioral Systems
Monitors and ensures timely completion of quarterly progress reports
Monitors service log completion on a monthly basis
Monitors behavior data — including suspensions, CICO, and Kickboard — for students with IEPs and Behavior Intervention Plans
Collaborates with the behavior support team on incidents involving students with IEPs
Creates and manages FBAs and BIPs for students with IEPs in collaboration with Special Education teachers
Staff Capacity & Cross-Functional Collaboration
Meets regularly with Special Education teachers to review student needs and caseloads
Trains all staff on accommodations, modifications, and special education best practices through professional development and ongoing consultation
Collaborates and consults with related service providers regarding program design and individual student supports
Meets monthly with the school nurse throughout the school year to action plan and ensure compliant health services
Maintains positive, collaborative relationships with faculty and staff to facilitate productive conversations about students with exceptionalities