Administrative Assistant II, Early Childhood Education

Nevada System of Higher Education•North Las Vegas, NV

2d•Onsite

About The Position

The Administrative Assistant II provides essential administrative support to the Early Childhood Education (ECE) Lab at the College of Southern Nevada’s North Las Vegas campus. The position supports front-office services and daily program operations, including assisting children, families, employees, students, visitors, and community partners. Duties include office administration, confidential recordkeeping, enrollment processes, software-supported program management, billing and financial documentation, website and communications support, and payroll record maintenance. The role also supports compliance with Nevada Child Care Licensing and other applicable regulatory and accreditation requirements. As needed, the employee may assist in classrooms to maintain continuity of services, following established child-supervision, health and safety, positive-guidance, confidentiality, and program procedures. The position works under general supervision, with schedules assigned according to program needs within the ECE Lab’s operating hours.

Requirements

High school graduation or equivalent education and two years of clerical and administrative support experience, including experience in at least one of the following: maintaining records, answering telephones, or reviewing forms, documents, and other written materials; or one year of experience as an Administrative Assistant I in Nevada State service; or an equivalent combination of education and experience.
Working knowledge of early childhood education terminology, practices, and the operational needs of a licensed early childhood education program.
Ability to interact appropriately with infants, toddlers, and preschool-age children and understand developmentally appropriate practices.
Ability to communicate effectively and professionally, orally and in writing, with children, families, ECE staff, students, faculty, administrators, regulatory agencies, and community partners.
Ability to provide classroom, program, and administrative support while following procedures for child supervision, health and safety, positive guidance, confidentiality, and program operations.
Ability to learn, understand, and apply Nevada Child Care Licensing requirements and ECE Lab Program policies and procedures.
Ability to use program management and office software, including ProCare and Touchnet, to support enrollment, billing, attendance, employee records, family communication, and other operations.
Working knowledge of administrative support functions.
Ability to receive, review, and process documents according to established guidelines, policies, regulations, and timelines.

Responsibilities

Provide front-office and receptionist support, greet and assist children, families, staff, CSN students, visitors, and community partners, respond to inquiries, and provide accurate program information.
Perform general administrative and office functions, including preparing correspondence and program communications, maintaining office supplies, operating office equipment, and processing incoming and outgoing mail.
Maintain accurate and confidential child, family, employee, student, and program records in accordance with program requirements, CSN policies, and applicable regulations.
Coordinate enrollment and reenrollment processes, maintain the waiting list, communicate with prospective families, conduct pre-enrollment tours, and process enrollment documentation.
Use ProCare and other program management and office software to support enrollment, attendance, billing, family communication, recordkeeping, reporting, and daily operations.
Perform program financial and accounting functions, including billing, collecting fees, processing deposit transactions, and maintaining financial documentation.
Maintain ECE Lab website content and assist with program communications and informational materials.
Maintain timesheets and payroll records for intermittent and student employees and calculate leave for intermittent employees.
Support compliance with Nevada Child Care Licensing and other applicable regulatory and accreditation requirements, including tracking documentation, background checks, employee qualifications, training records, and program records.
Protect confidential information concerning children, families, employees, and students and exercise professional judgment in accordance with program procedures, CSN policies, applicable laws, and HIPAA and FERPA requirements.
Provide operational and classroom support as needed, including assisting in classrooms during staff absences, breaks, meetings, or other program needs while following established procedures.
Demonstrate respect for individual identities, cultures, abilities, backgrounds, and family structures, and communicate professionally and respectfully.
Refrain from inappropriate communication, including gossip, regarding children, families, and CSN employees.
Perform other duties related to the operation and support of the ECE Lab Program as assigned.